Admin Assistant

Pioneering People; United Kingdom; Hybrid; GBP 25,000 - 29,000; Part time

Job summary

A prestigious residential service provider in Knightsbridge is seeking a part-time Administrative Assistant to support management functions. The role involves diary management, organizing meetings, and providing professional administrative services to enhance resident satisfaction. Ideal candidates possess strong organizational and communication skills. This position offers a salary of £25,000 per annum plus benefits including a bonus and additional holiday.

Benefits

Bonus £1,500 per annum

Life Assurance

28 days holiday per year

Recognition initiatives

Season ticket loan

Complimentary dry-cleaning

Responsibilities

• Take minutes, draft letters, handle telephone calls, and file correspondence.
• Organise Board meetings and prepare board papers.
• Manage the MD's diary and arrange meetings.
• Assist with external administration including taking minutes.
• Administer Resident Committee meetings.
• Manage company mobile phones.
• Liaise with lawyers on legal matters.
• Assist with HR administration.

Skills

Great organisational skills

Excellent customer service

Exceptional communication skills

Strong work ethic, honesty and integrity

Job description

Overview

Administrative Assistant / Knightsbridge, London / £25,000 Per Annum + Bonus / Part Time Hours

Set in the heart of the exclusive enclave of Knightsbridge is one of the world’s most prestigious residential buildings. Designed by world renowned architects, Squire and Partners, the 201 residences that make up this luxurious building are set around an entirely private award-winning Feng Shui Garden. Residents are looked after by a highly trained team of professionals that provide the luxury service required to match this iconic building.

They have a fantastic opportunity for an experienced Administrative Assistant.

The role provides administrative support, diary management, handles telephone calls and arranges meetings. The Administrative Assistant provides an efficient administrative service that is professional, flexible and consistent with the company’s five-star standards, policies and procedures to maximise our residents’ satisfaction. The role assumes full responsibility for The Boardroom and meeting facilities and any ancillary F&B requirements. The role also provides some administrative support to the Director of HR.

Main Duties

• To take minutes, draft letters, handle telephone calls, file and trace correspondence.
• To liaise with members of the Board, organise the Board meetings and prepare the board papers.
• To proactively manage the MD’s diary and arrange all meetings, attendance at events and reservations.
• To assist the MD with the administration of external bodies such as the Knightsbridge Association and Knightsbridge Neighbourhood Forum including taking minutes as required.
• To administer and take minutes of the quarterly Resident Committee meetings.
• To manage the company mobile phones in line with the company requirements and to act as the point of contact with the 3rd party providers.
• To liaise with the company’s lawyers on legal matters.
• To assist with general HR administration including the updating and maintenance of the HR system ensuring accurate record keeping.

Hours

Part time, 3 days per week, 8.30am – 5.30pm, office / home working hybrid.

Qualifications / Ideal candidates

• Great organisational skills
• Excellent customer service
• Exceptional communication skills
• Strong work ethic, honesty and integrity

Benefits

• Salary £25,000 per annum
• Bonus £1,500 per annum
• Share of the Resident Gratuity Fund
• Life Assurance
• 28 days holiday per year rising to 33 days linked to service (inclusive of Bank Holidays)
• Recognition initiatives and rewards for the team members who strive every day to offer the residents the best possible experience
• Season ticket loan, learning and development opportunities, enhanced pension contributions, social events, complimentary dry-cleaning and more

If you are a proactive and highly organised professional seeking a challenging part-time role in a truly unique and prestigious environment, we encourage you to apply.