Admin Assistant

eTeach UK Limited; Reigate and Banstead; On-site; GBP 22,000 - 28,000; Full time

Job summary

A multi-academy trust is seeking an Admin Assistant to join their Office team. The role involves monitoring attendance, managing communications, and providing administrative support to teachers. The ideal candidate will have proven administrative experience, proficiency in Microsoft Office, and strong organizational skills. Employees benefit from professional development opportunities, a generous pension scheme, and various employee services. This is an excellent chance to be part of a supportive and expanding organization.

Benefits

Professional development

Generous pension scheme

Gym Discounts

Employee Assistance Programme

Free eye tests

Cycle to work scheme

Qualifications

• Proven experience in an administrative or office-based role.
• High level of proficiency in using IT systems, including Microsoft Office (Word, Excel, Outlook).
• Willingness to undertake further CPD.
• Excellent communicator with interpersonal skills.
• Highly organized and able to use initiative.

Responsibilities

• Monitor attendance registers and communicate with parents.
• Produce dinner numbers for catering.
• Welcome visitors and check DBS as per Trust guidelines.
• Manage payments for Breakfast Club and After School Club.
• Maintain waiting lists for clubs.
• Provide weekly bank statement reports to GLT.
• Support teachers with administrative tasks.

Skills

Administrative experience

Proficiency in Microsoft Office

Interpersonal skills

Organizational skills

Education

GCSE in English and Maths at Grade C or above

Tools

Bromcom

Google Docs

Job description

We are looking for an Admin Assistant. This is an exciting opportunity to join GLT / Victor Seymour Infants School and become an integral member of the Office team.

Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like‑minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are ‘Always Learning’.

To get a feel of life at Greenshaw Learning Trust, please download our ‘Why you should work for GLT’ recruitment brochure on our jobs portal.

Key Responsibilities

• Using Bromcom, monitor the AM and PM registers. Check attendance markings and send emails to parents regarding absent pupils.
• Produce Dinner numbers for catering.
• Welcome visitors, check any DBS’s as per the Trust guidelines.
• Credit control of Breakfast Club, After School Club and Nursery Payments.
• Collate applications for Breakfast Club and After School Club, maintaining a waiting list for both clubs.
• Provide a weekly bank statement report to GLT to show BC and ASC payments received.
• Support Teachers and Support staff with admin tasks.

You will need:

• Proven experience in an administrative or office‑based role.
• High level of proficiency in using IT systems, including Microsoft Office (Word, Excel, Outlook) and/or Google Docs.
• English, Maths GCSE (or equivalent) at Grade C or above.
• Willingness to undertake further CPD.
• Excellent communicator – sensitive, compassionate and effective.
• Excellent customer services, communication and interpersonal skills.
• Highly organised and able to use initiative to resolve problems independently and within timescales.
• Ability to prioritise and manage conflicting demands.

What’s in it for you:

• Professional development and career progression.
• Generous pension scheme.
• Access to Blue Light Card scheme.
• Eligibility for Teacher Art Pass (teaching staff only).
• An Employee Assistance Programme.
• Gym Discounts.
• Free eye tests.
• Cycle to work scheme.

Being part of a great team and expanding organisation.