Admin Assistant

Tate; England; On-site; GBP 23,000 - 28,000; Full time

Job summary

An established manufacturing business in Hitchin seeks an Admin Assistant to support the Financial Controller and management team. The role requires inputting client quotations and managing export documentation. Ideal candidates will have knowledge of Microsoft Office tools and be well-organized with strong communication skills. Offering a competitive salary based on experience up to £28,000, 20 days holiday increasing to 26, and additional benefits including life assurance. This position is 100% office-based with flexible hours.

Benefits

Competitive salary

20 days holiday plus bank holidays

Life Assurance 3x salary

Overtime paid at time and a half

Discretionary annual bonus

Pension

Qualifications

• Good working knowledge of Microsoft Excel, Word, and Outlook required.
• Well organised individual with excellent communication skills.
• Position requires a self-motivated work ethic.

Responsibilities

• Give clerical support for order fulfilment and finance teams.
• Input client quotations onto the ERP system and SAP.
• Production of export shipping documentation.
• Collate documentation for Letters of Credit and Bank Guarantees.
• Manage staff attendance information.
• Answering telephone calls and transferring them when necessary.
• Manage DHL dispatches and arrange travel for visitors.
• Perform ad hoc administration duties as required.

Skills

Knowledge of Export documentation

Microsoft Excel

Microsoft Word

Microsoft Outlook

Communication skills

Organisational skills

Teamwork

Tools

ERP business management system

SAP

Job description

We are recruiting for Admin Assistant for an established manufacturing business based in Hitchin.

This is a permanent position which is 100% office based in Hitchin.

Working 37 hours a week - working Monday to Friday, start times can be flexible between 7.30am to 9.00am and finish time between 4.00pm to 5.30pm - with a 12.45pm finish on a Friday.

This is a varied role supporting the Financial Controller and management team.

Responsibilities & Duties will include:

• Giving clerical support for order fulfilment and finance teams.
• Inputting client quotations onto an ERP business management system and SAP.
• Production and collation of export shipping documentation.
• Collation of documentation for Letters of Credit and Bank Guarantees for export invoicing.
• Inputting staff cards
• Inputting of staff attendance information onto the company's staff and attendance system.
• Answering the telephone when the switchboard is busy and transferring calls, taking messages etc when required.
• Manage DHL dispatches
• Arrange lunches and travel for visitors.
• Plus other ad hoc administration duties when required.

Person Specification:

• Knowledge of Export documentation is preferred not essential.
• Good solid working knowledge of Microsoft Excel as well as Word and Outlook
• Well organised with excellent communication skills.
• Position work ethic and self-motivated.
• Work well as part of a team.

Company Benefits:

Competitive salary dependant on level of experience - with Export experience will pay up to 28000

20 days holiday - excluding bank holidays - goes up by 1 day every year until a max of 26 days.

Life Assurance 3 x salary

Overtime paid at time and a half.

Discretionary annual bonus.

Pension

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.