Admin Assistant

Morgan Jones Recruitment Consultants; Ashford; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment consultancy is seeking an Admin Assistant to join the Goods Receipting Team in Ashford. This temporary role offers £12.60 per hour and requires a detail-oriented administrator with strong customer service skills. Responsibilities include goods receipting, processing delivery notes, and resolving queries. Ideal candidates should have previous administrative experience, strong attention to detail, and good IT skills. Join a friendly team supporting essential healthcare services.

Qualifications

• Previous administrative experience is required.
• Strong attention to detail and accuracy is essential.
• Excellent communication and customer service skills are necessary.

Responsibilities

• Goods receipting of all goods and services.
• Processing parcel delivery notes via the Procurement Portal.
• Responding to GRN requests received via the support email account.
• Investigating and resolving purchase order and invoice-related queries.
• Liaising with suppliers for Proof of Delivery when required.

Skills

Organisational skills

Customer service skills

Attention to detail

Communication skills

IT skills

Tools

Microsoft Office

Job description

Admin Assistant - Goods Receipting Team Member

Location: Ashford

Salary: £12.60 per hour

Contract Type: Temporary

Hours: Monday to Friday, 8:00am - 4:00pm (30-minute unpaid break)

Are you an organised and detail-oriented administrator with strong customer service skills? We have a fantastic opportunity to join our client's team.

This is a full-time temporary position based in Ashford, providing essential support to the procurement function and ensuring accurate and timely goods receipting on the Unit 4 Business World Purchase to Pay IT system.

What you'll be doing:

• Goods receipting of all goods and services received across the Trust using the Business World Purchase to Pay system
• Processing parcel delivery notes via the Procurement Portal
• Responding to GRN requests received via the support email account
• Attaching delivery notes and authorisation documents to purchase orders for audit purposes
• Investigating and resolving purchase order and invoice-related queries
• Acting as the first point of contact for all GRN-related enquiries
• Liaising with suppliers to request Proof of Delivery (POD) when required
• Supporting end users with GRN-related queries and training needs
• Checking invoices and delivery notes against purchase orders to ensure accurate matches
• Escalating unresolved issues to the GRN Team Supervisor
• Assisting in maintaining compliance with Procurement Policy and Standing Financial Instructions (SFI/SO)
• Providing excellent customer service throughout all interactions

What we're looking for:

• Previous administrative experience
• Strong attention to detail and accuracy
• Excellent communication and customer service skills
• Good IT skills, including experience with Microsoft Office
• Ability to manage competing priorities and work to deadlines
• Experience working in a procurement, invoicing, or finance environment is desirable

This is a great opportunity to support a vital healthcare service while developing your skills in a friendly and fast-paced team environment.

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