Admin and Revalidation Assistant

Gloucestershire Health and Care NHS Foundation Trust; Gloucester; On-site; GBP 20,000 - 30,000; Full time

Job summary

A healthcare provider in Gloucestershire is seeking an individual to provide secretarial and administrative support to the Medical Directorate team. The ideal candidate will maintain effective systems and offer PA support while ensuring confidentiality. This role offers several benefits, including generous leave and training opportunities.

Benefits

Free car parking

27 days leave plus bank holidays, increasing to 33 days

Broad range of training opportunities

Generous NHS pension

Qualifications

• Ability to adopt a flexible approach to complete objectives efficiently.
• Excellent interpersonal and communication skills with internal and external contacts.
• Ability to maintain confidentiality at all times.

Responsibilities

• Provide administrative support to the Medical Directorate team.
• Maintain current systems to support Doctors' revalidation.
• Project a professional image of the Directorate.

Job description

At Gloucestershire Health and Care NHS Foundation Trust (GHC), we provide joined-up mental health, physical health and learning disability services to people of all ages across Gloucestershire. We run community hospitals and provide care and support in people's own homes and in a range of other locations across the county.

We are on a mission to enable people to live the best life they can and we have a vision to work together to provide outstanding care. We put people at the heart of our services, focusing on personalised care by asking 'what matters to you'.

Our application process aims to understand each candidate's knowledge, skills and experience. We have found that candidates that use AI to generate their answers can lack specificity and fail to address key criteria outlined in the job description.

To provide an efficient secretarial and administrative support to the Medical Directorate team which comprises of Medical Director and 3 Deputy Medical Directors.

The main responsibilities of the role include:

• maintaining current systems and process to support the Medical Directorate function
• providing PA support to the medical management team as required and providing cover for colleagues
• maintaining current systems and processes to support Doctors' revalidation
• providing administrative support to the internal serious incident review processes
• projecting the professional image of the Directorate demonstrating excellent interpersonal and communication skills with internal and external contacts

The successful candidate will have the ability to adopt a constantly flexible approach to ensure that all individual and Directorate objectives are completed efficiently and within given timescales. They will also be able to maintain confidentiality at all times.

In addition to the main responsibilities, the candidate will also be required to:

• undertake administrative duties as required by the service including meeting notes, diary management, maintenance of spreadsheets to track activity, processes and record keeping that support doctors in their roles
• undertake senior office administrator duties as required, through effective use of a variety of communication methods including telephone, email and MS teams
• assist in the monitoring and maintenance of key revalidation processes and systems for the Trust
• provide support to doctors on the use of the e-revalidation system SARD JV

We offer a range of benefits including:

• free car parking at many of our sites
• 27 days leave plus bank holidays, increasing up to 33 days with long service
• a broad range of training and development opportunities, including apprenticeships up to Level 7 qualification
• a multi-professional preceptorship programme for all Newly Qualified
• generous NHS pension and enhanced pay when working unsocial hours

We are committed to being a Great Place to Work and offer a range of initiatives to support our staff's wellbeing and development.

We are an equal opportunities employer and welcome applications from all sections of the community.

Equality and Diversity

We are committed to promoting equality and diversity and welcome applications from all sections of the community. We are an equal opportunities employer and aim to create a workforce that reflects the diversity of the communities we serve.