Actemium Automation Hampshire - Finance Assistant

Vinci; Waterlooville; On-site; GBP 25,000 - 35,000; Full time

Job summary

An engineering projects company in Waterlooville is looking for a Finance Assistant to join their expert finance team. The role involves key responsibilities in financial record keeping, reporting, and administrative duties. Candidates should have AAT Level 1 or 2 and at least three years of finance experience. Strong analytical skills and a good grasp of double-entry bookkeeping are essential, along with the ability to communicate effectively at all levels.

Qualifications

• AAT Level 1 or 2 (minimum), or at least 3 years of recent experience in a finance role.
• A good understanding of double-entry bookkeeping and journals.
• Experience working with SAP is beneficial but not essential.

Responsibilities

• Raise invoices and manage credit control.
• Prepare monthly management accounts and quarterly VAT returns.
• Monitor insurance policies and perform bank reconciliations.

Skills

Analytical accounting skills

Good communication and interpersonal skills

Time-management skills

Attention to detail

Education

AAT Level 1 or 2

3 years of experience in a finance role

Tools

SAP

Job description

Overview

Join Actemium Automation Hampshire, part of VINCI Energies, and become a valuable member of our expert finance team delivering essential support to strategic and innovative engineering projects. As a Finance Assistant you will play a pivotal role in ensuring the smooth and efficient functioning of our finance operations, supporting our business unit engaged in critical projects for regulated industries.

Financial Record Keeping of JV Partnership Accounts (TAP Accounts)

• Sales Ledger – raise invoices and credit control.
• Purchase Ledger (2 vendors – Cougar & TCS) – raise invoices and reconcile accounts.
• Processing of all bank payments and bank reconciliations.
• Preparation of accurate monthly management accounts to a strict deadline.
• Preparation of Year End Partnership Tax Return (nil return).
• Quarterly VAT Returns.
• Perform Credit Checks for New TAP Customers (Cougar).

Other Financial Reporting

• Completion of ONS statistical returns.
• Preparation of, and reporting on, management information as requested: Preparation of budgets and any other financial forecasting or reports as requested by Finance Business Partners and Business Unit General Managers.
• Assisting in the collation of data for the annual audit as and when needed.
• Assist in the collation of data for Quarterly reporting regarding HR, Finance and Environment.
• Assist in the preparation of monthly customer billing.

Administration

• Monitoring all insurance policies to ensure that adequate levels of cover are maintained, considering statutory obligations and customer requirements, liaison with insurance brokers and others as necessary.
• General administrative duties associated with the running of a commercial undertaking and any other tasks commensurate with the level of responsibility of the post.
• Preparation of Support BU database reconciliation reports as and when needed.

General

• Participating in team/staff meetings.
• Participating in collaborative review and planning with other members of the Finance and Management Team and all staff when required.
• Working collaboratively with Management Team to maximise administrative and other support available to the company.
• Create and maintain analytical reports to ensure up-to-date information is provided to the FBP and the Senior Leadership Team.
• Assist the FBP and Finance & Admin Team with other duties as the business requires.

Qualifications

• AAT Level 1 or 2 (minimum), or at least 3 years of recent experience in a finance role.
• A good understanding of double-entry bookkeeping and journals.
• Analytical accounting skills.
• Experience working with SAP is beneficial but not essential.

Key personal competencies

• Good communication and interpersonal skills.
• Willingness to take on new skills and knowledge.
• Good time-management skills, able to demonstrate a structured, methodical approach to workload.
• Delivers a good quality of work, and a right-the-first-time approach to all aspects of work.
• An eye for detail, focused on quality and accuracy, without compromising deadlines.
• Ability to use sound judgement to ensure appropriate messages are delivered.
• Willing to seek appropriate assistance when required.
• A highly self-motivated, enthusiastic individual, with good team working skills.
• Good aptitude to learn from and influence others.
• Ability to communicate effectively at all levels is essential.
• Holds accountable for own work.
• Ability to balance own objectives with those of the Company and other employees.
• Maintain a professional appearance and approach to colleagues and customers.