Accounts Payable & Purchase Ledger Clerk

Skytanking Havacılık Hizmetleri A.Ş.; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading aviation service provider in London is seeking a detail-oriented Accounts Payable and Purchase Ledger Clerk to manage financial operations across the EMEA region. The role involves invoice processing, ledger management, supplier dispute resolution, and ensuring compliance with financial policies, requiring strong analytical skills and proficiency in accounting software. Join a significant player in the aviation industry.

Qualifications

• Strong proficiency in Microsoft Excel and accounting software.
• Ability to investigate and resolve invoice discrepancies.
• Experience working in a collaborative team environment.

Responsibilities

• Manage and reconcile the Purchase Ledger across EMEA entities.
• Process supplier invoices against purchase orders.
• Prepare weekly supplier payment runs.

Skills

Proficient in Microsoft Office

Experience with Xero or similar software

Strong numerical and data-entry skills

Problem-solving abilities

Team collaboration

Attention to detail

Tools

Xero Accounting Software

Job description

Overview

We are seeking a detail-oriented and proactive Accounts Payable and Purchase Ledger Clerk to join our Finance team at Primeflight EMEA. This role is critical to maintaining the accuracy and integrity of our financial operations across multiple entities within the EMEA region. The successful candidate will be responsible for managing all aspects of the purchase ledger, processing supplier invoices, reconciling accounts, and supporting payment processes. You will play a key role in ensuring supplier relationships are well-managed and internal processes are followed in accordance with company policies.

Responsibilities

• Purchase Ledger Management: Maintain and manage the Purchase Ledger across all Primeflight EMEA entities, ensuring all records are accurate, up to date, and fully reconciled.
• Invoice Processing: Accurately process a high volume of inbound supplier invoices, matching them to purchase orders and delivery notes where applicable, ensuring timely data entry into the accounting system.
• Supplier Dispute Resolution: Investigate and resolve discrepancies and queries related to supplier invoices, engaging with both internal departments and external suppliers to ensure swift resolution.
• Payment Processing: Prepare and process weekly supplier payment runs, ensuring payments are made in line with contractual terms and company approval protocols.
• Bank Reconciliations: Perform regular reconciliations of bank accounts, ensuring that all transactions are accurately recorded and any variances are investigated and resolved promptly.
• Compliance & Approvals: Ensure all invoices and expenses are processed in compliance with internal control procedures, including adherence to the company\'s spending and approval frameworks.
• Project & Ad Hoc Support: Provide support for various finance-related tasks, projects, and initiatives as directed by the Group Financial Controller. This may include reporting, audits, systems upgrades, or process improvements.

Qualifications

• Software Proficiency: Proficient in Microsoft Office, particularly Excel, and experience working with finance/accounting software systems.
• Business Acumen & Curiosity: A genuine interest in learning about the wider business operations and how the finance function supports its success.
• Attention to Detail: Strong numerical and data-entry skills with a high level of accuracy.
• Problem-Solving: Ability to investigate and resolve issues independently while identifying areas for process improvement.
• Team Collaboration: A positive, adaptable team player who thrives in a collaborative environment and contributes to the team\'s success.
• Proactive Attitude: Willingness to take ownership of tasks, challenge existing practices constructively, and contribute to continuous improvement efforts.
• Xero Accounting Software: Previous experience working with Xero or similar cloud-based accounting platforms.
• Purchase Order Knowledge: Familiarity with purchase order systems and understanding of PO approval workflows and related internal controls.

About Us

At Skytanking, we have been providing aviation-related services since 1999. In addition to aviation fuelling, our portfolio includes ground handling, tank farm and hydrant management, investments in fuelling infrastructure, and engineering services. Our customers include airlines, airports and oil companies. Our 3,000 employees refuel an aircraft every 25 seconds on average at more than 93 airports in 15 countries in Europe, Asia, Africa and Australia. Skytanking is a 100% subsidiary of PrimeFlight Aviation Services Inc., which employs around 8,000 people at more than 220 airports.