Accounts Payable Assistant

Reed; Walton-on-Thames; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is seeking an Accounts Payable Assistant to join their dynamic team in Hersham. This full-time role involves maintaining and processing A/P invoices, managing supplier records, and assisting with payments in a fast-paced environment. The ideal candidate will have strong organizational skills and experience with Microsoft Office, as well as knowledge of SAP or AX. This position offers a competitive salary, professional development opportunities, and the flexibility of a hybrid work model.

Benefits

Competitive salary and benefits package

Opportunity to work with a prestigious brand

Professional development opportunities

Qualifications

• Strong organisational skills and acute attention to detail.
• Good knowledge of Microsoft Office (e.g., Excel, Word, PowerPoint).
• Ideally has previous knowledge of SAP and/or AX.

Responsibilities

• Log invoices received onto SAP and/or AX and distribute for authorisation.
• Process authorised invoices for payment and match purchase order related invoices.
• Maintain supplier records and audit the supplier database.

Skills

Strong organisational skills

Knowledge of Microsoft Office

Previous knowledge of SAP and/or AX

Analytical skills

Time management skills

Job description

Accounts Payable Assistant

• Location: Hersham
• Job Type: Full-time- 37.5 hour per week (Hybrid working 3 days in and 2 from home)
• Reports to: Accounts Payable Manager
• Pay மக £16.92 PAYE or £21.42 via an umbrella company.
• Length of assignment: 12 weeks initially

Join our dynamic Accounts team as an Accounts Payable Assistant, where you will play a crucial role in maintaining and processing A/P invoices for a group of companies. This position is ideal for someone who thrives in a fast-paced environment and possesses a keen eye for detail.

Day-to-day of the role

• Log invoices received onto SAP and/or AX and distribute for authorisation as required.
• Maintain parked invoices and debit balances tracking documents.
• Follow up on distributed invoices until returned for processing and assist with coding of invoices where necessary.
• Process authorised invoices for payment and match purchase order related invoices against goods receipts in the invoice verification system.
• Resolve queries on outstanding purchase orders and pay purchase invoices on a timely basis through TRAX/SAPPHIRE.
• Clear payments made via Direct Debit on SAP and make improvements to the purchase ledger system to enable more efficient use of SAP and/or AX.
• Run reports for DPO’s and AGED CREDITORS, and occasionally help maintain and clear the Accounts Payable centralిised email inbox.
• Distribute daily post and manage BC Agency Invoices.
• Maintain supplier records, creation, amendment, and classification in the Supplier Database.
• Audit of supplier database and provide a contact point for suppliers, responding to and resolving queries.
• Process expenses claims received from Consultants and other staff across Brands, ensuring that claims are in line with the travel and expenses procedures in CONCUR.)
• Process payments to employee bank accounts via Urbana BACS/CHAPS and post payments to vendors on SAP and/or AX.
• Process staff recharges to stores, creating invoices and posting them on SAP monthly.

Required Skills & Qualifications

• Strong organisational skills and acute attention to detail.
• Able to deal with ambiguity and possess good knowledge of Microsoft Office (e.g., Excel, Word, PowerPoint).
• Ideally has previous knowledge of SAP and/or AX.
• Excellent team player with analytical skills.
• Quick thinking, calm under pressure, helpful and willing to deal with queries.
• Must have a sense of urgency, be prompt and dynamic in a fast-changing environment.
• Good time management skills, detail conscious, and good telephone manner.

Benefits

• Competitive salary and benefits package.
• Opportunity to work with a prestigious brand in a dynamic and supportive environment.
• Professional development and career advancement opportunities.