Accounts Administrator

SmartSourcing Ltd; Cheltenham; On-site; GBP 26,000 - 29,000; Full time

Job summary

A leading recruitment agency in Cheltenham seeks an Accounts Payable & Expenses Administrator to ensure timely payments and proper handling of expenses. You will handle invoices, liaise with vendors, and manage expense inquiries. The ideal candidate has experience with financial systems and excellent communication skills. Flexible working options available.

Benefits

Flexible working options

Private health care

Career development opportunities

Performance bonuses

Qualifications

• Experience of working with SAP or equivalent financial management systems.
• Evidenced experience of supplier and customer engagement to ensure the smooth flow of payments processes.
• Strong verbal and written communication skills.

Responsibilities

• Processing multi-currency purchase invoices, ensuring approvals received.
• Initiate & execute payment runs.
• Review and approve employee expenses in-line with policy and HMRC guidelines.

Skills

Experience with SAP or equivalent financial management systems

Supplier and customer engagement

Strong verbal and written communication skills

Strong attention to detail

Time management skills

Experience in Accounts Payable Receivable or Expenses

Job description

Accounts Payable & Expenses Administrator, Cheltenham, £26K-£29K

(Must be eligible for SC - UK National with 5 years UK residency)

Our clients UK Cyber & Intelligence business combines modern software development approaches with a rich heritage and experience in the Defence and security sectors.

They have an opportunity for the right candidate to become a key member of the innovative and fast‑paced Accounts Payable, Receivable & Expenses team, which sits within the Business Management function. Your role will be fundamental to ensure that suppliers and employees are paid to terms, and costs are attributed correctly.

What You'll Be Doing

Processing multi‑currency purchase invoices, both with and without purchase orders, ensuring approval for the goods/services have been received in line with policies

• Process intercompany invoices and settlements
• Process Direct Debit invoices
• Liaise/maintain effective communication with both vendors and colleagues, to promptly resolve invoice queries by:
  • Recommending actions to resolve discrepancies
  • Investigating questionable data in a timely manner
  • Communicating with relevant colleagues internally
  • Ensuring file notes are accurately entered and kept up to date
• Initiate & execute payment runs
• Ensuring supplier accounts are reconciled on a regular basis
• Ensure required deadlines are met
• Assisting in the day‑to‑day management of a high‑volume inbox
• Reviewing and approving employee expenses in‑line with policy and HMRC guidelines
• Answering queries around expenses, including but not limited to:
  • Correct application of VAT when submitting an expense report
  • Detailing business purpose for travel
  • Advising on relevant contacts and processes for both domestic and international business travel
  • Chasing delinquent expense submissions

What You'll Need

• Experience of working with SAP or equivalent financial management systems
• Evidenced experience of supplier and customer engagement to ensure the smooth flow of payments processes
• Strong verbal and written communication skills
• Strong attention to detail
• Time management skills
• Experience in Accounts Payable Receivable or Expenses is desirable

What You'll Get

They can offer you a range of flexible and hybrid working options to suit you, including optional compressed working schedule with every other Friday off. Benefits including private health care, career development opportunities and performance bonuses.

SmartSourcing are a Disability Confident Employer and we promote, celebrate and value diversity, we are committed to promoting equality and inclusion for all