Ward Administration Support Officer Surgical

NHS National Services Scotland; Wishaw; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading healthcare provider in the UK is seeking an Administrative Support professional to enhance the efficiency of clinical operations. This part-time role requires a minimum of 2 years of experience alongside proficient IT skills and excellent communication abilities. You will help ensure the smooth running of the department, allowing clinical staff to focus on patient care. The position offers a supportive environment with opportunities for growth and development.

Benefits

27 days annual leave

Paid sick leave

NHS Pension Scheme with life insurance

Qualifications

• Minimum of 2 years experience in an administrative/clerical role.
• Post holder should possess or be prepared to work towards ECDL.
• Knowledge of data protection.

Responsibilities

• Provide effective administrative/clerical support to the receiving unit.
• Ensure smooth running of the department.
• Release Clinical staff to perform their duties.

Skills

Proficient IT Skills

Excellent organisation skills

Excellent communication skills

Excellent time management skills

Ability to work under pressure

Education

Educated to standard grade

Tools

Microsoft Office

Job description

The Role

You will provide efficient and effective administrative/clerical support to a receiving unit to ensure the smooth running of the department and to release Clinical staff to perform Clinical duties.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we’ll need you to bring

• Desirable to have a minimum of 2 years experience in an administrative/clerical role.
• Proficient IT Skills which include a working knowledge of Microsoft office packages.
• Excellent organisation skills and the ability to prioritise and work on own initiative.
• Excellent communication skills.
• Excellent time management skills.
• Ability to work under pressure.
• Post holder should possess or be prepared to works towards ECDL.
• Appropriate level of training in Management of Aggression.
• Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

It would be great if you also have

• Educated to standard grade
• Desirable to have a minimum demonstrable experience in an administrative/clerical role
• Experience working in confidential setting
• Knowledge of NHS systems
• Knowledge of office procedures
• Knowledge of data protection
• Good keyboard skills

Contract type

Fixed Term or Secondment for 6 months

Part Time

19.7 hours

Please note this is a part time post and the salary for this position will be pro‑rate.

Please note this is a fixed term post for 6 months. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.

Location and Working Pattern

This role will be based in Surgical Dept within University Hospital Wishaw.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you’re looking to find out more, then we would love to hear from you!

Please contact Claire Gallacher, Operational Admin Manager on [e-mail]

For enquiries regarding the application form or recruitment process, please contact David Murray, Recruitment Administrator on [e-mail]

(Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire’s benefits include:

• A minimum of 27 days annual leave increasing with length of service
• A minimum of 8 days of public holidays
• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
• Paid sick leave increasing with length of service
• Occupational health services
• Employee counselling services
• Work‑life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please check your e‑mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience or any other dimension that can be used to differentiate people from one another.

Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third‑party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.