234512 Administrative Assistant (KA)

NHS Lothian; Scotland; On-site; GBP 20,000 - 25,000; Part time

Job summary

A healthcare organization in Scotland is seeking a Relief Administrative Assistant to join their West Lothian Community Administration Teams. This role involves providing essential support in community vaccination services, greeting patients, registering them on the TURAS system, and managing various administrative tasks. The position offers 15 hours of work each week over the weekends. Candidates should possess strong organizational skills, excellent communication abilities, and a conscientious work ethic.

Qualifications

• Strong organizational and time management skills are essential.
• Ability to communicate effectively with patients and staff.
• Attention to detail is required for accurate documentation.

Responsibilities

• Greet patients in person.
• Register patients on TURAS system.
• Handle telephone enquiries.
• Perform a variety of ad hoc administrative tasks.

Skills

Strong organizational skills

Excellent communication

Interpersonal abilities

Attention to detail

Self-motivated

Team collaboration

Job description

B2 Relief Administrative Assistant

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: .

Job Overview

We are delighted to offer an exciting opportunity to join our West Lothian Community Administration Teams as a Relief Administrative Assistant, providing vital support to ensure the smooth operation of WLHSCP community vaccination services.

In this dynamic role, you’ll bring strong organisational and time management skills, along with excellent communication and interpersonal abilities. A keen eye for detail and a conscientious work ethic are essential to maintain accurate systems and produce high-quality documentation. You should be self‑motivated, flexible, and comfortable working both independently and collaboratively within a team.

Key Responsibilities

• Greeting patients in person
• Registering patients on TURAS
• Handling telephone enquiries
• Performing a range of ad hoc administrative tasks

This post is 15 hrs per week – Saturday & Sunday (8:30 am – 4:30 pm).

Informal enquiries: [e-mail]