13011 - Research Centres Support Assistant

University of Edinburgh; City of Edinburgh; Hybrid; GBP 26,000 - 29,000; Full time

Job summary

A leading educational institution in Edinburgh is seeking a full-time Research Centres Support Assistant. The role involves providing administrative support for two research centres and managing venue bookings for exhibitions. Strong communication and numeracy skills are essential, alongside the ability to multitask in a busy environment. This position offers a blend of on-site and limited hybrid working opportunities.

Qualifications

• Previous experience of financial administration.
• Ability to prioritize workload.
• Experience with booking systems.

Responsibilities

• Provide administrative assistance for research centres.
• Manage diary and venue booking for exhibitions.
• Support postgraduate office with placements.

Skills

Excellent communication skills

Strong numeracy skills

Highly developed IT skills

Ability to work under pressure

Job description

Overview

Grade UE04: £26,093 to £28,778 per annum

CAHSS / Edinburgh College of Art / Research, Knowledge Exchange and Impact (RKEI) Office

Full-time: 35 hours per week

Open-ended: permanent

The Edinburgh College of Art, University of Edinburgh is seeking to recruit a full-time Research Centres Support Assistant on an open-ended basis.

The Opportunity

An exciting support opportunity has opened in the Institutes for Design Informatics, Inspace and OPENspace!

The successful postholder will provide and contribute administrative assistance and support, working within established processes and procedures, as well as advising of new ones, for the running of two of ECA’s Research Centres: Design Informatics and OPENspace. Design Informatics works across teaching, research and engagement, including the public-facing Inspace venue which this role provides additional support for (e.g. though venue booking and diary management, front of house invigilation during exhibitions). This role also supports the ECA Postgraduate Office with administrative assistance for the student placements and field trips within the Design Informatics teaching programme. OPENspace is an international research centre for inclusive access to outdoor environments, this role provides administration for work including OPENspace’s research seminar series.

Inspace runs a select programme of exhibitions, open to the public, at key times throughout the year. During these times, the working days for this role are usually Tuesday – Saturday 9.15am-5.15pm. In the month of August and occasionally for key strategic events (e.g. Science Festival, Edinburgh Doors Open Day, Summer Festivals), the working schedule can be adjusted to include Sunday and Monday working (maintaining a 5-day week).

This role will usually be based on campus but we are able to accommodate some limited hybrid working.

Skills and Attributes for Success

• Excellent communication skills orally and in writing, with the ability to communicate well with both internal and external contacts.
• Strong numeracy skills with previous experience of financial administration, and financial and database systems.
• Highly developed IT skills and experience, and ability to quickly learn and use new packages and booking systems.
• Ability to understand own work priorities and those of colleagues, in order to plan and prioritise workload on a daily basis, to facilitate achievement of research project timetable of events, and to manage time across two research centres.
• Ability to work under pressure in a busy environment, to use initiative and judgment to resolve many day-to-day problems independently.