12174 - Hub Manager: Safer Custody HMP Winchester

Ministry of Justice; Winchester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A government agency in the UK is seeking a professional to manage the administrative processes within the Safer Custody Hub. Responsibilities include overseeing the transactional activities, ensuring compliance with procedures, and providing accurate management information. The ideal candidate will have experience in administrative management and a thorough understanding of financial principles. This role is vital for maintaining safety and compliance within the establishment.

Qualifications

• Experience in managing administrative processes within a business context.
• Ability to provide accurate and reliable management information.
• Knowledge of financial principles and procedures.

Responsibilities

• Manage the Safer Custody Hub's transactional activity.
• Ensure ACCT and violence reduction processes are maintained.
• Provide management and direction to the safer custody team.
• Monitor and prepare reports on prisoner incidents.

Job description

The job holder will be responsible for managing the administrative processes within the Business Hub, assisting the management of business processes ensuring data integrity, adhering to financial principles, policy and procedures. They will provide accurate and reliable business management information to support performance measures within the establishment.

Responsibilities

• Manage the transactional activity associated with the Safer Custody Hub and the team within this area. This includes ensuring that all required paperwork is complete, checked and ready for onward transmission where applicable.
• Ensure that the Assessment, Care in Custody & Teamwork (ACCT) and violence reduction processes within the establishment are updated and maintained.
• Ensure ACCT reviews are completed and produce key stakeholders of current trends in self‑harm and violent incidents.
• Monitor, prepare and publish information about prisoners currently subject to ACCT observations and violence reduction incidents to relevant colleagues and managers.
• Develop and manage establishment processes to follow up on information provided by Incident Reports (IRs), UK Borders paperwork and anti‑bullying paperwork.
• Ensure prisoner files for Safer Custody are maintained.
• Ensure that the recording and reporting of all incidents of self‑harm / threats of self‑harm and any acts of violence inform relevant stakeholders.
• Ensure that the reporting of serious incidents of violence, self‑harm and suicide attempts to the Duty Governor on the day of incident.
• Act as the nominated point of contact for Deaths in Custody (DIC); manage contingencies, representation at Coroners Court.
• Ensure accurate statistical information is prepared to inform local and regional meetings and communicated effectively to all stakeholders.
• Ensure actions arising from Standard Audit, Her Majesty Inspectorate of Prisons (HMIP) Action Plans, Managing Quality of Prison Life (MQPL) surveys including Local Self‑Audit Action Plans and Resettlement strategies are delivered.
• Investigate and manage prisoners complaints within the group where required.
• Provide management and direction to the safer custody team through briefings, building informal and formal relationships and effective communication.
• Act as the Safer Custody Champion to undertake promotional and support opportunities.
• Undertake other administrative management tasks including:
• Assist the Head of Function in developing and delivering Safer Custody.
• Contribute toward the development of local policy, procedures and practice and ensure consistency of application.
• Promote Prison Service policy in all activities and behaviours by promoting diversity, decency, safety and reducing re‑offending agendas.
• Manage the devolved budget in accordance with the financial procedures outlined in the budget delegation.
• Attend relevant boards/meetings as directed by line manager.
• Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate.
• Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working.
• Analyse and act on data collected by the Hub and produce any relevant reports to show findings.
• Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales.
• Monitor performance of the Hub.
• Draft all external and internal communications on behalf of the Hub.
• Provide the Head of Function with management information relating to the relevant area.
• Be responsible for the management of all staff within their area, including staff performance, development and annual appraisal through to sickness absence management.
• Undertake all duties around Managing Challenging Behaviour.
• Act as first point of contact for relevant external stakeholders.
• Act as requisitioner or approver depending on local policy.
• Manage a safe working environment for staff, prisoners and visitors. Ensure Health and Safety legislation is followed, ensuring Safe Systems of Work (SSOW) and risk assessments are completed in a timely manner and any faults reported promptly.
• The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive.
• The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
• Significant adjustments may require re‑examination under the Job.