Executive Assistant to the COO - Remote/Worldwide

Paired; France; À distance; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A global staffing and recruiting agency is looking for an Executive Assistant to support the COO. This remote position requires exceptional organizational and communication skills, with a focus on managing schedules, communications, and project coordination. The ideal candidate has experience in a similar role and is proficient in tools like Google Workspace. Join a fast-paced environment where your contributions make a significant impact on the team's success.

Prestations

Remote working for a US company

Exposure to new technology & trends

Competitive salary

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Exceptional written and verbal communication skills in English.
• Ability to work independently and prioritize effectively.

Responsabilités

• Manage the COO’s calendar and resolve scheduling conflicts.
• Capture action items and key takeaways from meetings.
• Coordinate travel plans and manage communications.

Connaissances

Google Workspace proficiency

Exceptional English communication

Attention to detail

Organizational skills

Independent working

Outils

Zoom

Slack

Notion

Asana

ClickUp

Description du poste

Description

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.

Job Title: Executive Assistant to the COO

Location: Remote

Reports To: Chief Operating Officer (COO)

Type: Full Time

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to

support the Chief Operating Officer (COO) of a fast-growing tax advisory firm. This role is critical

in ensuring the COO operates efficiently and effectively by managing communications,

administrative tasks, and project coordination efforts.

The ideal candidate is tech-savvy, resourceful, an excellent communicator, and comfortable

operating in a fast-paced, confidential, and high-performance environment.

Key Responsibilities

● Email Management:

Monitor, filter, and organize the COO’s inbox. Prioritize important messages, draft

responses, and ensure follow-ups are completed.

● Calendar & Schedule Coordination:

Manage the COO’s daily calendar, schedule internal/external meetings, and proactively

resolve conflicts. Ensure all commitments are confirmed and appropriate preparation has

been made

● Meeting Support & Note Taking:

Attend meetings as needed to capture action items, decisions, and key takeaways.

Organize and distribute meeting notes and follow-up tasks.

● Communication Management:

Serve as a gatekeeper and liaison for internal staff, clients, and partners. Draft and

proofread written communications on behalf of the COO.

● Task & Project Coordination:

Support execution of high-priority initiatives by tracking deadlines, updating project

boards, completing requested research, and coordinating with key team members.

● Travel Planning & Logistics:

Coordinate travel, accommodations, expense reports, and itineraries as needed.

● Confidentiality & Discretion:

Handle sensitive information with a high level of professionalism and confidentiality.

Required Qualifications

● Proven experience as a Personal Assistant, Executive Assistant, or similar support role

(experience in a finance or professional services firm is a plus)

● Strong command of tools like Google Workspace (Gmail, Calendar, Docs), Zoom, Slack,

Notion, and task/project management software (Asana, ClickUp, etc.)

● Exceptional English language written and verbal communication skills

● High attention to detail and organizational skills

● Ability to work independently, prioritize effectively, and anticipate needs

● Trustworthy, dependable, and discreet

Preferred Qualifications

● Experience supporting a C-suite executive

● Familiarity with tax, finance, or professional services industries

● Comfortable adapting quickly to changing priorities

● Strong critical thinking and problem-solving skills

• Remote Working for a US Company
• Exposure to new technology & trend
• Competitive Salary