Executive Assistant

Compass Lexecon; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A global economic consultancy is seeking an Executive Office Assistant based in Paris. The ideal candidate will have over 5 years of experience in a similar role, be fluent in both English and French, and possess strong organisational and interpersonal skills. Responsibilities include diary management, coordinating meetings, and providing administrative support to the team. A competitive benefits package is offered.

Prestations

Broad range of competitive benefits

Qualifications

• Minimum of 5 years’ experience in a similar position.
• Experience in client interactions and understanding client relationships.
• Experience in an international and multicultural environment.

Responsabilités

• Manage diary and occasional emails for the Head of the Energy team.
• Coordinate internal and external meetings.
• Provide administrative support for onboarding new team members.
• Maintain client contacts database via CRM.
• Support with vendor invoices and billing processes.

Connaissances

Organisational skills

Bilingual (English and French)

Diary management

Microsoft Office proficiency

Interpersonal skills

Attention to detail

Formation

PA/Secretarial qualifications

Outils

Salesforce

Description du poste

Compass Lexecon is a world-leading economic consultancy. We advise on economic issues related to competition policy, economic and financial regulation, public policy, intellectual property, and the assessment of damages, across all industries.

With more than 700 professionals, including 170+ Ph.D. economists, based in 25 offices around the world, Compass Lexecon offers a global perspective on economic matters. Our economists produce creative, compelling solutions, underpinned by rigorous economic thinking and cutting‑edge analysis. We have advised clients in matters before regulatory agencies and courts in over 120 jurisdictions.

The Compass Lexecon International team in EMEA, Asia Pacific and Latin America comprises over 350 economists based across 17 offices. Our diverse group of experts is known for its integrity, creative thinking, and exceptional quality work. They bring a diverse set of skills and experience in empirical analysis, combined with deep sector expertise and supported by cutting‑edge data science tools and techniques.

We are committed to being an equal opportunities employer and welcome applications from all suitably qualified persons regardless of protected characteristics. We believe that working in diverse teams, where everybody’s views are considered and respected, helps us to deliver work of the highest standards of quality and integrity.

About the Role:

Compass Lexecon offers an excellent opportunity for an Executive Office Assistant with exceptional all‑round skills. We are seeking a highly organised professional with the ability to juggle and prioritise the demands of the team. The candidate should be fluent in English and French, adopting a proactive and positive approach. Dedication to work and attention to details is important.

This role is suited to someone who enjoys a full, varied and sometimes deadline‑driven day within a highly professional and collaborative environment. This role will work as part of the wider EMEA operations and administration teams at Compass Lexecon and with the teams within our parent company FTI Consulting.

Key Responsibilities

• Diary management, and ocasional email management for the Head of the Energy team, organisation of travel, process expenses and enter time entries on different projects .
• Coordination of internal and external meetings including welcoming of guests and clients coming to office.
• Occasional support to the recruitment team when required.
• Administrative support with the onboarding process of new joiners in the team.
• Support with vendor invoices, ensuring prompt submission and payment.
• Support our billing monthly process for the energy team: Provide case budget updates, open new case matters and help with client invoices.
• Maintaining clients contacts database via a CRM database – Salesforce.
• Help the Energy team with responses to tenders regarding administrative documents.
• Liaising with internal support teams (HR, marketing, IT) as needed.
• Covering holidays and coordinating with the other admin members in the Paris office.
• A range of ad hoc administrative tasks – e.g. post, printing and binding, and archiving as required.

This is a non-exhaustive list of duties and the job holder will be required to be flexible.

Qualifications and Experience

• This is a Senior Role, which requires a minimum of 5 years’ experience in a similar position.
• Experience with client interactions and understanding of client relationships.
• Experience working in an international & multicultural environment.
• PA/Secretarial qualifications.

Key Skills and Competencies

• Ability to prioritise workload and deal with multiple parties and requests
• Proactive and a strong team player.
• Advanced proficiency in Microsoft Office suite (Excel, Work, Outlook, PowerPoint)
• Willingness to learn.
• Ability to work under time pressure.
• Strong attention to detail with excellent organisational skills.
• Strong interpersonal skills required to maintain collaborative working environment.
• Ability to communicate with tact and diplomacy, both verbally and in writing with all levels of the organisation.
• Ability to handle confidential issues with utmost sensitivity.High level of discretion and integrity.
• Full professional fluency in English and French, other European languages are of benefit.

We offer a broad range of competitive benefits for successful applicants. More information available upon request.

We appreciate that recruitment agencies may have speculative CVs that they wish to submit to Compass Lexecon. To avoid any ambiguity around fees, please note that speculative CVs received by Compass Lexecon, that have not been authorised in advance by the Recruitment team, will be ineligible for an agency fee.