Personal Assistant / Office Coordinator

247Group; Marbella; Presencial; Confidencial; Jornada completa

Descripción de la vacante

A dynamic organization in Marbella is seeking a Personal Assistant/Office Coordinator to support the CEO and ensure effective office operations. The role involves various administrative tasks, liaising with stakeholders, and requires fluency in Spanish and English. Applicants should have at least 2 years of relevant experience and excellent MS Office skills. Join a supportive team and enjoy a varied work life with competitive salary!

Servicios

Competitive Salary

Professional Development

Varied & Engaging Work

Close Collaboration with Leadership

Modern Tools & Tech

Supportive Work Environment

Formación

• 2 years relevant work experience.
• Excellent knowledge of MS Office.
• Drivers License.

Responsabilidades

• Provide support to the owner in various tasks.
• Maintain efficient office operations.
• Monitor and manage administrative tasks.
• Liaise with key stakeholders.

Conocimientos

Fluent in Spanish

Fluent in English

Office management procedures

MS Office proficiency

Multitasking

Descripción del empleo

Job title: Personal Assistant/Office Coordinator

Reports to: Head of Concept

Location: 247 Group, Oasis Business Centre, Marbella, Spain

Extent: 100%, on site

Working Schedule: 40h /week, Monday to Friday 8:30-17:00

Main purpose of job:

• Ensure that 247 Group owner receives the support he needs to carry out his assignment.
• Ensure that office operations are efficient and add maximum value to the organization.

Tasks

• Ensure that 247 Group owner receives the support he needs to carry out his assignment.
• Ensure that office operations are efficient and add maximum value to the organization.

Requirements

• Perform various tasks as personal assistant to owner of 247 Group, such as travel arrangements, bookings and administration.
• Perform various day-to-day tasks for the CEO – both private and professional.
• Undertake a variety of office and administration
• Follow office workflow procedures to ensure maximum efficiency.
• Maintain files and records with effective filing systems.
• Keep the office tidy and efficient.
• Monitor expenditures and handle supplier relations (rent, service etc.) connected to the office and to some CEO affairs.
• Monitor and manage some administrative tasks regarding 247 Group companies.
• Monitor office supplies inventory and place orders.
• Liaison with key internal stakeholders (PA in Sweden, Accounting, IT dept etc)
• Collaborate with key external stakeholders (authorities, suppliers and other partners).
• Be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities within the 247 Group.
• Represent CEO and 247 Group in relevant official contexts, such as contacts with authorities, suppliers etc
• Always be an ambassador, a good role model and inspire other to be hospitable and work according to 247 Group values.

Dimensions

• Being reliable, patience and professional.
• Knowing the importance of meeting deadlines and having a keen ability to multi-task.
• Being able to work well in an ever-changing environment.
• Communicate and cooperate efficiently both internally as well as externally.

Qualifications and requirements

• 2 years relevant work experience.
• Fluent in Spanish and English.
• Knowledge of office management procedures.
• Excellent knowledge of MS Office.
• Based in Marbella area
• Drivers License

Benefits

• Competitive Salary – Based on experience and performance.
• Professional Development
• Varied & Engaging Work – No two days are the same—manage schedules, assist in projects, and more.
• Close Collaboration with Leadership – Work directly with executives, gaining firsthand experience in business operations.
• Modern Tools & Tech – We equip you with the best software and hardware to succeed.
• Supportive Work Environment – Friendly team culture where your input is valued.