Office Manager

Confidential Company; Barcelona; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading office management firm located in Barcelona, Spain, is seeking an efficient Office Coordinator. Responsibilities include planning and executing company events, managing office supplies, and providing administrative support to senior leadership. The ideal candidate should have strong communication skills, multitasking abilities, and proficiency in Microsoft Office. A friendly demeanor is essential for interacting with visitors and staff alike, facilitating a smooth work environment.

Formación

• Experience with administrative and clerical work.
• Proficiency in Microsoft Office suite.
• Strong communication skills.
• Strong ability to multitask.
• Friendly and upbeat demeanor.

Responsabilidades

• Planning, coordinating, and executing in-house or off-site company events.
• Monitoring, ordering, and stocking office supplies.
• Serving as the main point of contact for office maintenance.
• Greeting visitors and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings.
• Reviewing travel arrangements for employees.
• Providing general administrative support.

Conocimientos

Administrative and clerical work

Communication skills

Multitasking

Friendly demeanor

Herramientas

Microsoft Office Suite

Descripción del empleo

The core responsibility is ensuring the office runs smoothly, efficiently, and safely, allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities

• Planning, coordinating, and executing in-house or off‑site company events, social gatherings, and celebrations.
• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).
• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.
• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.
• Review travel arrangements (flights, hotels, transport) for employees or leadership.
• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor