Junior Office & Team Coordinator fluent in English

Page Personnel; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

An international research and development company in Madrid is seeking a Junior Office & Team Coordinator fluent in English and Spanish. This role involves coordinating onboarding processes, maintaining employee records, and providing operational support. The ideal candidate has 1-2 years of experience in office administration and strong organizational skills. This position offers opportunities for career advancement and professional development in a dynamic environment.

Servicios

Career opportunities

Professional development

Formación

• 1-2 years of experience in office administration, HR assistance, or general operations.
• Ability to maintain confidentiality and handle sensitive information.
• Comfortable working with digital tools.

Responsabilidades

• Coordinate the onboarding process for new employees.
• Maintain accurate employee records including leave and sick days.
• Organize company events, team-building activities, and internal initiatives.
• Oversee daily office administration and ensure smooth workflows.
• Assist management with operational tasks and follow-ups.

Conocimientos

Excellent organizational skills

Strong communication skills

Attention to detail

Time-management skills

Proactive mindset

Fluent Spanish

Fluent English

Herramientas

Google Workspace

Office 365

Spreadsheets

Project/task trackers

Descripción del empleo

Junior Office & Team Coordinator fluent in English

International research and development company specializing in advanced software and technology solutions.

Team Support

• Coordinate the onboarding process for new employees.
• Maintain accurate employee records, including leave, sick days, and related HR data.
• Assist with relocation processes and support with required paperwork (working closely with the immigration lawyer).
• Provide day‑to‑day support to staff, handling ad‑hoc operational requests.
• Organize company events, team‑building activities, celebrations, and internal initiatives.
• Arrange business travel: flights, accommodation, transportation, expense documentation.

Office & Facilities Management

• Oversee daily office administration and ensure smooth internal workflows.
• Monitor and manage office supplies, stationery, snacks, and consumables.
• Coordinate maintenance requests and resolve facilities‑related issues.
• Serve as the primary contact for office vendors, landlords, and service providers.
• Support improvements to workplace organization, safety, and comfort.

General Operations Support

• Assist management with operational tasks and follow‑ups.
• Prepare basic reports, status updates, and documentation when required.
• Help ensure compliance with company policies and internal procedures.

• 1-2 years of experience in office administration, HR assistance, or general operations (internships count).
• Excellent organizational and time‑management skills.
• High attention to detail and ability to handle several tasks simultaneously.
• Strong communication and interpersonal skills.
• Comfortable working with digital tools (Google Workspace / Office 365, spreadsheets, project/task trackers).
• Proactive, resourceful mindset with a service‑oriented attitude.
• Ability to maintain confidentiality and handle sensitive information.
• Fluent Spanish and fluent English (written and spoken).

Oportunidades de carrera y desarrollo profesional.