Administration Assistant

Synergy (Electricity Generation and Retail Corporation); Lugo; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading utility company located in Lugo, Spain is seeking an Administrative Assistant to provide a wide range of administrative support. The role involves maintaining OPEX expenses, managing calendars, and ensuring the confidentiality of sensitive information. Candidates should have at least 2 years of experience in an administrative environment and be proficient in Microsoft Office and SAP. This position offers an exciting opportunity to contribute to a dynamic team in a professional setting.

Formación

• Minimum 2 years’ experience in an administrative environment.
• Demonstrated ability in delivering high quality, customer-focused administrative service.
• Ability to maintain strict levels of confidentiality.

Responsabilidades

• Maintain OPEX expenses, raise purchase requisitions, complete service entry sheets.
• Manage calendar and input meeting minutes, maintain document management system.
• Verify credit card statements, administer site induction requests, site keys, locks, and lockers.
• Book travel and accommodation, maintain conference rooms calendars and supplies.
• Collate auditing documents, monitor and maintain the administration email inbox.
• Assist with site events.

Conocimientos

Proficient in Microsoft Word

Proficient in Outlook

Proficient in Excel

Proficient in PowerPoint

Herramientas

SAP

Descripción del empleo

Muja PS

Role Description

The Administrative Assistant is an exciting opportunity based at our Muja Power Station site.

The purpose of the role is to provide a wide range of administration support in a professional, timely, responsible, and confidential manner.

This role requires flexibility and attention to detail to ensure the required administrative services are available in a timely manner.

Job Responsibilities

• Maintaining of OPEX expenses, site stationary, raising of purchase requisitions, completion of service entry sheets from invoices
• Calendar management and meeting minutes and accurately input, update, and maintain data in document management system.
• Ensure and verify credit card statements are correct and accurate and administer site induction requests, site keys, locks and lockers as required
• Travel and accommodation bookings and maintain conference rooms calendars and supplies ensuring they are kept to an orderly standard.
• Collation of auditing documents as required and monitor and maintain the administration email inbox
• Assisting with site events

What You Will Bring

• Minimum 2 years’ experience in an administrative environment.
• Highly proficient in the use of Microsoft Word, Outlook, Excel and PowerPoint
• Working knowledge and experience in SAP
• Demonstrated ability in delivering high quality, customer focused administrative service.
• Ability to maintain strict levels of confidentiality.