Real Estate Facilities manager

MBR Partners; Düsseldorf; On-site; EUR 65,000 - 85,000; Full time

Benefits offered by this job

30 days contractual vacation plus unlimited vacation days

Life insurance and disability coverage

Employee Stock Purchase Plan

Corporate benefits discount scheme

Free snacks

Various team events

Job summary

A leading facilities management firm in Düsseldorf seeks a Facilities Team Lead to oversee operations across multiple sites in the EMEA region. The ideal candidate should bring over 5 years of experience in facilities management, exhibit strong leadership, and be fluent in both German and English. You will coordinate logistics, manage vendor relationships, and drive continuous improvement initiatives, ensuring a seamless and welcoming workplace for employees. This position offers a dynamic team atmosphere and opportunities for professional growth.

Qualifications

• 5-7+ years of relevant experience in facilities management.
• Experience with matrix management and global tech companies.
• Hands-on project management experience from planning to execution.

Responsibilities

• Lead a small team of site admins to oversee operations.
• Manage and coordinate logistics in compliance with company policies.
• Drive continuous improvement initiatives to enhance efficiency.

Skills

Leadership

Project Management

Customer Service

Data Analytics

Budget Management

Fluent in German and English

Tools

MS Office

Job description

Overview

As our Facilities Team Lead, you will be overseeing daily operations across various premises within the EMEA region, including maintenance, vendor coordination, safety, and site logistics to ensure a seamless, efficient, and welcoming workplace. You’ll lead a team, manage budgets, drive continuous improvement, and collaborate with HR, procurement, and global partners to deliver an exceptional employee experience.

What will your job look like?

• Lead a small team of site admins
• Serve as the primary contact for all facility‑related matters
• Oversee and coordinate facility operations and logistics in line with company policies
• Manage and support special events across designated site(s)
• Collaborate with team members, contractors, and vendors to execute work plans and orders
• Partner with site leadership and HR to deliver an exceptional employee experience
• Schedule daily tasks for team members and ensure quality execution
• Lead and coordinate preventive and corrective maintenance activities
• Plan and monitor maintenance schedules to ensure timely completion
• Drive data analytics, generate reports, and provide actionable recommendations
• Conduct service quality checks and gather feedback for improvement
• Champion continuous improvement initiatives without compromising quality or cost
• Ensure timely validation of inventory and budget purchase requests (PRs)
• Process vendor invoice payments in accordance with Our Client’s procedures
• Implement and participate in safety protocols per EHS guidelines
• Analyse KPIs and leverage reports to optimise site operations
• Manage budgets and operational costs with a focus on ongoing efficiency
• Collaborate with procurement to ensure service contracts and KPIs are in place
• Oversee site security in alignment with global security standards
• Address facility‑related needs, including refreshments and cleaning services
• Define vendor scopes and ensure service delivery meets expectations

All you need is...

• 5-7+ years of relevant experience
• Experience in Global Tech companies
• Fluent in German and English
• Experience with matrix management
• Hands‑on experience with MS Office and Project management from planning to execution
• Customer service experience
• Experience with Real estate and operation contract understanding

Why you will love this job:

• Small, intimate team atmosphere in an international work environment.
• You will have the responsibility to manage and coordinate the diverse operations of the departments.
• You will supervise the work activities of a department/supervise and monitor vendors as per Our Client guidelines.
• You will work with relevant partners to supervise and update the relevant systems and business operations policies.
• We are allowing working with the industry’s most sophisticated testing technologies and helping customers shift into the new testing realities of the digital world!

We offer a wide range of benefits, including:

• 30 days contractual vacation plus additional vacation days (unlimited vacation)
• Life insurance, including accidental death, long-term disability, and dismemberment insurance.
• A huge variety of learning opportunities
• Employee Stock Purchase Plan (ESPP)
• Corporate Benefits company discount scheme
• Free snacks
• Various team events