Programme Officer, EMBO Courses & Workshops (absence cover)

European Molecular Biology Laboratory; Heidelberg; Hybrid; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading research organization in Heidelberg is seeking a Programme Officer to support its Courses & Workshops team. The role includes technical assistance for organizing life science meetings, administrative duties, and collaboration with scientific organizers. Ideal candidates will possess strong skills in office software, databases, and project management. An attractive salary and benefits package, including generous leave and flexible working arrangements, are offered for a 12-month contract.

Leistungen

30 days annual leave

Flexible working arrangements

Subsidised on-site cafeteria

On-site kindergarten

Extensive sports and social club activities

Qualifikationen

• Knowledge of project management methodology.
• Experience in programme management.
• Familiarity with budgeting and assessment practices.

Aufgaben

• Provide technical and administrative support for the Programme.
• Liaise with organisers to set up promotional materials and websites.
• Monitor websites and liaise with platform providers.
• Design posters and manage promotional material stocks.
• Support sustainable conferencing practices.

Kenntnisse

Basic knowledge of databases (FileMaker Pro)

Basic to intermediate skills in InDesign

Basic to intermediate skills in Photoshop

Excellent command of Microsoft Office suite

Excellent written and oral English language skills

Attention to detail

Customer and service-oriented attitude

Interpersonal skills

Ausbildung

Relevant administrative experience or equivalent professional training

Jobbeschreibung

About us

EMBO is a not-for-profit organization dedicated to promoting excellence in the life sciences in Europe and beyond. We fund talented researchers at all career stages, facilitate scientific exchanges through high-quality academic publishing conferences and lectures, and foster a research environment where scientists can achieve their best work.

Your role

You will join the Courses & Workshops team as a Programme Officer. The Courses & Workshops Programme funds over 90 courses and conferences attracting more than 12,000 participants every year, making it the largest funder of life science meetings in Europe. EMBO Courses & Workshops are organised by leading scientists in their fields and enjoy excellent added value by providing financial support, assisting organisers with promotion, creating a website with a registration system and abstract submission facilities, and designing a poster.

Reporting to the Head of Courses & Workshops you will provide a range of technical and administrative support for the Programme.

Your main tasks will include

• Liaising with organisers of EMBO Courses & Workshops to provide support including setting up websites, online registration systems, questionnaires and promotional materials and implementing front‑end web interfaces (design layout).
• Monitoring externally created websites and liaising with platform providers and third parties on technical questions.
• Designing posters and abstract book covers using organiser‑provided scientific images.
• Distributing and evaluating questionnaires and managing promotional material stocks.
• Collating statistical questionnaire and financial information and creating reports.
• Supporting sustainable conferencing practices.
• Assisting in the organization of internal meetings including documentation and logistics.
• Providing general administrative support and team back‑up; reviewing documentation and guidelines; maintaining an archive of relevant documentation and assisting with related duties and additional tasks as required.

You have

• Basic knowledge of databases (FileMaker Pro) and content management systems.
• Basic to intermediate skills in InDesign and Photoshop.
• Excellent command of standard office software packages (Microsoft Office suite).
• Excellent written and oral English language skills.
• Great attention to detail and high quality standards even when dealing with multiple tasks and deadlines simultaneously and under time pressure.
• The ability to work both autonomously and as part of a team.
• A customer and service‑oriented attitude and well‑developed communication and interpersonal skills.

You might have

• Relevant administrative experience or an equivalent professional training certificate.

Contract length

12 months.

Starting salary: Grade 4 (Starting salary 3,705 € or higher depending on experience and qualifications).

Why join us

EMBO is a not-for-profit organisation dedicated to promoting excellence in the life sciences in Europe and beyond. We fund talented researchers at all career stages, facilitate scientific exchanges through high‑quality academic publishing conferences and lectures, and foster a research environment where scientists can achieve their best work.

Our diverse international team of approximately 70 staff collaborate closely with one another and with external stakeholders to further our mission. EMBO is located on the international EMBL life‑sciences research campus in Heidelberg, Germany.

Heidelberg, with a population of around 160,000 people, is an international university city and research hub. It is attractively located between the Rhine River and the Odenwald—a low mountain range that offers a wide range of outdoor activities. The city has good national and international travel connections.

Promote the life sciences

At EMBO you can contribute significantly to the advancement of life sciences in Europe and beyond. Your work will enable talented scientists to do great research and create an environment that enables their success.

Campus life & benefits

Attractive income tax‑free salary and full inclusion in the national social security system including related benefits.

Flexible working arrangements – including hybrid working patterns.

Generous time off: 30 days annual leave per year in addition to public holidays.

Campus life: Free shuttle bus to and from work, on‑site library, subsidised on‑site cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely).

Family benefits: On‑site kindergarten, maternity leave.

What else you need to know

Contract: EMBO offers a fixed‑term contract for this position issued through the European Molecular Biology Laboratory (EMBL).

Assessment: EMBO is committed to implementing best practices in research assessment as reflected in our recruitment processes. We are a founding member of DORA and a member of CoARA – the Coalition for Advancing Research Assessment.

Diversity and inclusion: At EMBL / EMBO we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from all genders, LGBTQ+ individuals and all nationalities.

How to apply

To apply please submit a Cover Letter and a CV through our online system. We aim to provide a response within two weeks after the closing date shown below.

Closing Date

11 / 12 / 2025

Required Experience:

Unclear Seniority

Key Skills

Project Management Methodology, Project / Program Management, Program Management, Management Experience, Microsoft Powerpoint, Project Management, Microsoft Project, Budgeting, DoD Experience, Leadership Experience, Supervising Experience, Contracts

Employment Type: Full‑Time

Experience: years

Vacancy: 1