Office Manager / Facilities Specialist - Part time (m/w/d)

Aptean; Leipzig; Vor Ort; EUR 35.000 - 50.000; Teilzeit

Zusammenfassung

A leading tech company is seeking an Office Manager / Facilities Specialist to join their team in Leipzig. This role, requiring 24 hours on-site presence, involves supporting multiple DACH offices, managing operational tasks, and offering administrative support. Ideal candidates will have at least 1 year of relevant experience, excellent German and English language skills, and strong organizational abilities. Enjoy working in an international, dynamic environment with a focus on teamwork and operational efficiency.

Qualifikationen

• At least 1 year of experience in a similar role.
• Excellent German and English language skills are required.
• Strong organizational abilities and independence.

Aufgaben

• Support multiple DACH offices operationally.
• Review and code operational invoices.
• Order office supplies and manage inventory.
• Manage all incoming calls and forward them appropriately.
• Perform administrative tasks including documentation and database updates.

Kenntnisse

Organizational abilities

German language proficiency

English language proficiency

PC skills

Tools

MS Office

Jobbeschreibung

Overview

Are you ready for what’s next, now?

We are looking for a dedicated Office Manager / Facilities Specialist (m/w/d) to join our team in Kiel, Munich, or Leipzig.

This role requires on-site presence 24 hours per week (we can be flexible in terms of days and working hours) and offers the opportunity to become an integral part of a collaborative and supportive team. In this position, you will ensure smooth day-to-day operations of multiple DACH offices.

If you enjoy working in an international, dynamic environment and value teamwork, we look forward to hearing from you.

About the Role

• Support multiple DACH offices operationally.
• Review and code operational invoices.
• Manage all incoming calls and forward them to the appropriate departments.
• Order office supplies & manage inventory.
• Perform administrative tasks including documentation & database updates.
• Support office maintenance: facility management (liaising with landlords and cafeteria staff, suppliers for lighting, cleaning company, garden maintenance, parking, window blinds, window cleaning, security, coffee machines, waste disposal, etc.).
• Assist with shipping of parcels.
• Organize internal and external lunches and dinners.
• Coordinate the team for operational emergency services.

About You

• You have at least 1 year of experience in a similar role.
• You have excellent German and English language skills.
• You have excellent PC skills (MS Office).
• You work independently and possess strong organizational abilities.
• You are a team player with a sense of responsibility.

“At Aptean, our global and diverse employee base is our greatest asset. It is through embracing and understanding our differences that we are able to harness our individual power to maximize the success of our customers, our employees and our company.” –TVN Reddy

Be ready for what’s next, now.