Office Manager, Executive Assistant

Jobtailor; Berlin; Vor Ort; EUR 40.000 - 52.000; Vollzeit

Zusammenfassung

Jobtailor in Berlin is seeking an experienced Office Manager/Executive Assistant to oversee day-to-day operations at our Berlin HQ and provide top-level support to the Co-Founders. You will manage space, vendors, and events, while coordinating calendars and travel for leadership.

The role requires 2-5 years in similar roles, German at B1 level, strong organization, and excellent communication skills. Based in or willing to relocate to Berlin; on-site position with a dynamic team.

Qualifikationen

• 2-5 years of experience in office management, executive assistance, or a similar operations/support role.
• Working proficiency in German (B1), used for coordinating with local vendors and service providers.
• Excellent organisational skills and comfort juggling multiple priorities.
• Strong written and verbal communication, with the confidence to interact with senior leadership and board members.
• Comfortable with Microsoft Office and Outlook, plus general scheduling tools.
• A proactive attitude, comfortable asking for direction and flagging issues early.
• Based in or willing to relocate to Berlin.

Aufgaben

• Own day-to-day office operations in our Berlin HQ: supplies, vendors, and making sure the space works for a growing team
• Welcome guests and visitors, ensuring a professional and hospitable experience at our office
• Organise travel for our Co-Founders and wider leadership team
• Coordinate meetings and calendars, including scheduling with external stakeholders and board members
• Handle sensitive information and calendars with discretion
• Plan and execute team events, offsites, and office celebrations
• Provide executive assistant support directly to our Co-Founders
• Act as the first point of contact for office-related questions and requests

Kenntnisse

Office Management

Executive Assistance

Organizational Skills

German B1

Scheduling Tools

Communication Skills

Discretion

Tools

Microsoft Office

Outlook

Jobbeschreibung

• Own day-to-day office operations in our Berlin HQ: supplies, vendors, and making sure the space works for a growing team


• Welcome guests and visitors, ensuring a professional and hospitable experience at our office


• Organise travel for our Co-Founders and wider leadership team


• Coordinate meetings and calendars, including scheduling with external stakeholders and board members


• Handle sensitive information and calendars with discretion


• Plan and execute team events, offsites, and office celebrations


• Provide executive assistant support directly to our Co-Founders


• Act as the first point of contact for office-related questions and requests

Requirements

• 2-5 years of experience in office management, executive assistance, or a similar operations/support role


• Working proficiency in German (B1), used for coordinating with local vendors and service providers


• Excellent organisational skills and comfort juggling multiple priorities


• Strong written and verbal communication, with the confidence to interact with senior leadership and board members


• Comfortable with Microsoft Office and Outlook, plus general scheduling tools


• A proactive attitude, comfortable asking for direction and flagging issues early


• Based in or willing to relocate to Berlin

Core Competencies

Demonstrates strong organizational and communication skills essential for managing office operations and providing executive support. Proficient in coordinating schedules, handling sensitive information, and ensuring a professional environment for leadership and guests.

Highest-signal resume keywords

• Office Management


• Executive Assistance


• Organizational Skills


• German Language Proficiency (B1)


• Microsoft Office and Outlook

ATS Optimization Keywords

Hard Skills

• Office Management


• Executive Assistance


• Organizational Skills


• Scheduling


• Event Planning

Soft Skills

• Strong Communication


• Proactive Attitude


• Discretion

Industry Keywords

• Office Operations


• Vendor Coordination


• Team Events


• Guest Relations

Tools & Technologies

• Microsoft Office


• Outlook


• Scheduling Tools