Office Manager

NES Fircroft; Berlin; Vor Ort; EUR 32.000 - 42.000; Vollzeit

Benefits dieser Stelle

Company car

Allianz pension/benefits (Germany)

Job bike

Zusammenfassung

NES Fircroft in Berlin seeks an experienced administrative professional to coordinate internal interfaces and support People Operations, Benefits, and Fleet. The role includes managing access rights, overtime processes, and onboarding/offboarding activities.

The successful candidate will have commercial training or business studies, several years in office management or an equivalent role, and strong German/English communication. A hands-on, service-oriented mindset is essential.

Qualifikationen

• Completed commercial training (e.g. office management assistant, industrial clerk) or studies in business administration, management.
• Several years of experience in office management, assistantship or a comparable administrative role.
• Experience in dealing with executives is an advantage.

Aufgaben

• Coordinate supervision of internal interfaces with People Operations, Benefits, and Fleet.
• Manage access rights and payroll-related tasks including overtime preparation and coordination.
• Coordinate onboarding/offboarding processes and monthly HR & Finance reporting.
• Prepare general certificates and support subject-specific training measures.
• Support vacation and sick leave replacement processes.

Kenntnisse

Organizational skills

Service orientation

Discretion

Problem-solving

Structured working style

Ausbildung

Commercial training / office management assistant or industrial clerk

Studies in business administration/management

Experience in office management/assistantship

Tools

MS Outlook

MS Excel

MS PowerPoint

Jobbeschreibung

Location - Berlin

• Communication & Interface Management


• Collaboration in cross-departmental projects and special topics


• Conducting research as well as analyzing and preparing information for decision-making

General Administration:

Supervision of the interfaces / coordinator to the internal teams:

• People Operations


• \"Benefits\" (pensioners, Allianz, Germany-specific benefits, such as fitness searches, job bikes),


• \"Fleet\" (company car, driver's license check)

Management of access rights

• Preparation and follow-up of payment overtime, plus hours


• Coordination of overtime requests


• Coordination of subject-specific prescribed training/further education measures


• Deputy Time Recording Officer


• Preparation of general certificates


• Collaboration in the onboarding/offboarding process


• Monthly HR & Finance Reporting


• Vacation Sick Leave Replacement

Education

• Completed commercial training (e.g. office management assistant, industrial clerk) or studies in business administration, management


• Several years of experience in office management, assistantship or a comparable administrative role


• Experience in dealing with executives is an advantage

Professional Qualifications

• Very good organizational skills


• Confident handling of MS Office (especially Outlook, Excel, PowerPoint)


• Good knowledge of administrative processes


• Very good knowledge of German and English, both written and spoken

Personal skills

• Structured and independent way of working


• High level of service orientation


• Discretion and trustworthiness


• Hands-on mentality and problem-solving skills