Executive Assistant – Assistenz der Geschäftsführung

Jobtailor; Nürnberg; Vor Ort; EUR 35.000 - 50.000; Vollzeit

Zusammenfassung

Jobtailor in Nürnberg is seeking a proactive administrative assistant to support the founder with day-to-day operations, organize meetings, and prepare professional presentations and documents. You will conduct independent research on strategic topics, help digitize workflows, coordinate with internal and external contacts, and leverage AI tools like ChatGPT or Claude to improve efficiency.

This role requires excellent German, strong organizational skills, and the ability to prioritize in a

Qualifikationen

• Completed commercial vocational training or university studies.
• Initial professional experience in an assistant or organizational role.
• Very good knowledge of Microsoft 365, including Outlook, Word, PowerPoint, Excel, and SharePoint.
• High digital affinity and interest in new technologies and AI applications.
• Willingness to learn new tools and systems quickly.
• Structured, reliable and independent working style.
• Excellent German language skills, spoken and written.

Aufgaben

• Support the founder in day-to-day work and organizational tasks.
• Prepare meetings, discussions and presentations.
• Conduct independent research on technical, organizational, and strategic questions.
• Create, revise and professionally prepare presentations and documents.
• Support projects and special organizational tasks.
• Use modern digital applications and AI tools such as ChatGPT or Claude.
• Support digitization and optimization of workflows.
• Communicate with internal and external contacts.

Kenntnisse

Organizational Skills

Digital Affinity

German Language Skills

Research Skills

Presentation Preparation

Document Creation

Ausbildung

Commercial Vocational Training

University Studies

Tools

Microsoft 365

Outlook

Word

PowerPoint

Excel

SharePoint

AI Tools Usage

Jobbeschreibung

• Support the founder in day-to-day work and take on organizational and administrative tasks
• Prepare meetings, discussions, and presentations
• Conduct independent research on technical, organizational, and strategic questions
• Create, revise, and professionally prepare presentations, documents, and decision templates
• Support projects and take on special organizational tasks
• Use modern digital applications and AI tools such as ChatGPT or Claude
• Support the digitization and optimization of workflows
• Communicate with internal and external contacts
• Track open topics and proactively organize day-to-day business

Requirements

• Completed commercial vocational training or university studies
• Initial professional experience in an assistant function or comparable organizational role
• Very good knowledge of Microsoft 365, especially Outlook, Word, PowerPoint, Excel, and SharePoint
• High digital affinity and interest in new technologies and AI applications
• Willingness to quickly learn new tools and systems
• Structured, reliable, and independent working style
• Excellent organizational skills and ability to prioritize
• Very good German language skills, spoken and written

Core Competencies

Demonstrates strong organizational and administrative capabilities, with proficiency in Microsoft 365 applications and a high digital affinity for new technologies and AI tools. Effectively supports project management and communication with internal and external stakeholders.

Highest-signal resume keywords

• Microsoft 365 Proficiency
• Organizational Skills
• Digital Affinity
• German Language Skills
• Research and Presentation Preparation

ATS Optimization Keywords

Hard Skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft SharePoint
• Research Skills
• Presentation Preparation
• Document Creation
• Workflow Optimization
• AI Tools Usage

Soft Skills

• Excellent Organizational Skills
• Structured Working Style
• Reliability
• Independence
• Ability to Prioritize

Industry Keywords

• Commercial Vocational Training
• Assistant Function
• Organizational Role

Tools & Technologies

• ChatGPT
• Claude
• Digital Applications