Executive Assistant – Assistant to the Executive Management

Jobtailor; Nürnberg; Vor Ort; EUR 38.000 - 48.000; Vollzeit

Zusammenfassung

Jobtailor seeks an organized executive assistant to support the founder in Nürnberg. You will handle day-to-day administrative tasks, coordinate appointments, prepare meetings and presentations, and perform independent research on strategic questions.

You will format documents professionally, support digitization of workflows, and communicate with internal and external stakeholders. A commercial training or degree and strong MS 365 skills are required.

Qualifikationen

• Completed commercial vocational training or a degree.
• Initial professional experience in an assistant role or a comparable organizational position.
• Strong proficiency in Microsoft 365, particularly Outlook, Word, PowerPoint, Excel, and SharePoint.
• High digital affinity and interest in new technologies and AI applications.
• Enjoys quickly learning new tools and systems.
• Structured, reliable and independent way of working.
• Excellent organizational skills and a good sense of priorities.
• Very good written and spoken German.

Aufgaben

• You support our founder in day-to-day activities and take on organizational and administrative tasks
• Preparation of appointments, meetings and presentations
• Independent research on technical, organizational, or strategic questions
• Creation, revision and professional formatting of presentations, documents, and decision papers
• Support in projects and handling of special organizational tasks
• Confident use of modern digital applications and AI tools
• Support for the digitization and optimization of workflows
• Communication with internal and external stakeholders
• Tracking open items and proactively organizing day-to-day business

Kenntnisse

MS 365 Proficiency

Outlook

Word

PowerPoint

Excel

SharePoint

German proficiency

Digital affinity

Fast learner

Organizational skills

Ausbildung

Commercial training or degree

Tools

Microsoft 365 suite

Jobbeschreibung

• You support our founder in day-to-day activities and take on organizational and administrative tasks
• Preparation of appointments, meetings and presentations
• Independent research on technical, organizational, or strategic questions
• Creation, revision and professional formatting of presentations, documents, and decision papers
• Support in projects and handling of special organizational tasks
• Confident use of modern digital applications and AI tools
• Support for the digitization and optimization of workflows
• Communication with internal and external stakeholders
• Tracking open items and proactively organizing day-to-day business

Requirements

• Completed commercial vocational training or a degree
• Initial professional experience in an assistant role or a comparable organizational position
• Strong proficiency in Microsoft 365, particularly Outlook, Word, PowerPoint, Excel, and SharePoint
• High digital affinity and interest in new technologies and AI applications
• Enjoys quickly learning new tools and systems
• Structured, reliable and independent way of working
• Excellent organizational skills and a good sense of priorities
• Very good written and spoken German

Core Competencies

Demonstrates strong organizational and administrative capabilities, with proficiency in Microsoft 365 applications and a high digital affinity for new technologies and AI tools. Effectively communicates with stakeholders and manages day-to-day business operations with a structured and reliable approach.

Highest-signal resume keywords

• Microsoft 365 Proficiency
• Organizational Skills
• Digital Affinity
• Project Support
• German Language Proficiency

ATS Optimization Keywords

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft SharePoint
• Presentation Creation
• Document Formatting
• Research Skills
• Workflow Optimization
• AI Tools

Soft Skills

• Excellent Communication
• Structured Working Style
• Reliability
• Sense of Priorities
• Quick Learner

Certifications & Qualifications

• Commercial Vocational Training
• Degree

Industry Keywords

• Administrative Support
• Stakeholder Communication
• Project Management

Tools & Technologies

• Digital Applications
• AI Applications