CEO Assistant

Jobtailor; Berlin; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

Jobtailor in Berlin is seeking a hands-on Personal Assistant to support our executive leadership. You will coordinate calendars, travel, and inboxes, prep meetings, and ensure decisions are tracked and followed up.

Based at our Schönefeld office, you will handle office operations, onboarding, supplier docs, and project ownership across admin, HR, and business development initiatives. If you thrive in a fast-moving startup environment and speak fluent German and English, we want to hear from you.

Qualifikationen

• 3+ years of experience as a PA, EA, or in a comparable assistant role.
• Experience in a startup or scale-up is a plus - you understand our pace and needs.
• Business-fluent German and fluent English.
• Confident daily use of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Based in Berlin and willing to come to the Schönefeld office regularly.
• Absolute discretion and reliability - handle sensitive data and executive inboxes.
• Hands-on mentality - jump in for strategic briefings or onboarding tasks.
• E-commerce or consumer goods experience is advantageous.

Aufgaben

• Be the right hand to executive leadership; no two days are the same.
• Free up management by handling calendars, travel, and email inboxes.
• Prepare meetings, structure, and ensure decisions are tracked.
• Keep information flow and ensure right data is available for all.
• Manage office operations at Schönefeld: supplies, filing, documents, contracts.
• Coordinate onboarding and Christmas boxes to welcome new hires.
• Receive product samples, document them, and provide feedback to exec/product teams.
• Assist CEO with on-site personal errands (shopping, appointments).
• Create reports, presentations, and analyses for leadership.
• Research and prepare information for strategic decision-making.
• Plan and run internal events and offsites as full project lead.
• Own strategic initiatives in admin, HR, and business development.
• Identify optimization opportunities and implement them.

Kenntnisse

Executive Calendar Management

Project Ownership

Business-Fluent German

English Proficiency

E-Commerce Experience

Tools

Gmail

Google Calendar

Google Docs

Google Sheets

Google Slides

Google Workspace

Jobbeschreibung

Responsibilities

• You will be the right hand to our executive leadership. That means no two days are the same.
• You free up management so they can focus on what truly matters.
• You manage the executive team’s calendars, travel, and email inboxes - reliably, proactively, and with a clear overview.
• You prepare meetings, give them structure, and ensure decisions and action items don't disappear into the void.
• You keep the threads together - internally and externally - ensuring everyone has the right information at the right time.
• You handle office management at our Schönefeld location: office supplies, filing, documents, and contract management.
• You assemble our onboarding and Christmas boxes and make sure new team members feel the Naturida spirit from day one.
• You receive product samples, document them, and prepare feedback for the executive team and product team.
• You support the CEO with personal errands on site (shopping, appointments, etc.).
• You create reports, presentations, and analyses for the executive leadership.
• You research, structure, and prepare information for strategic decision-making.
• You plan and run internal events and offsites as the full project lead - from concept to follow-up.
• You take full project ownership for strategic initiatives in administration, HR, and business development - from conception to implementation.
• You identify optimization opportunities - and implement them as well.

Requirements

• Minimum 3 years of experience as a PA, EA, or in a comparable assistant role
• Experience in a startup or scale-up is a plus - you'll already understand what drives us and how we work
• Business-fluent German and fluent English
• Confident daily use of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
• Based in Berlin and willing to come to the Schönefeld office regularly
• Absolute discretion and reliability - you'll handle sensitive data and have direct access to executive inboxes
• A true hands-on mentality - you'll jump in whether it's a strategic briefing or assembling an onboarding box
• e-commerce or consumer goods experience is an advantage - enthusiasm for natural products is welcomed

Core Competencies

Demonstrates strong organizational and project management skills, with a focus on supporting executive leadership through effective calendar management, communication, and strategic decision-making. Proficient in handling sensitive information with discretion while fostering a collaborative and efficient office environment.

Highest-signal resume keywords

• Executive Calendar Management
• Project Ownership
• Business-Fluent German
• Google Workspace Proficiency
• E-Commerce Experience

Hard Skills

• Calendar Management
• Report Creation
• Document Management
• Contract Management
• Meeting Preparation
• Data Analysis
• Event Planning
• Onboarding Coordination
• Strategic ResearchOptimization Implementation

Soft Skills

• Discretion
• Reliability
• Hands-On Mentality
• Communication
• Collaboration

Industry Keywords

• Startup Experience
• Scale-Up Experience
• Consumer Goods
• Natural Products
• E-Commerce

Tools & Technologies

• Google Workspace
• Gmail
• Google Calendar
• Google Docs
• Google Sheets
• Google Slides