CEO Assistant – Business Operations

Jobtailor; Schönefeld; Vor Ort; EUR 42.000 - 58.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an Executive Assistant to support the CEO in Berlin with calendar, travel, and email management. You will structure meetings, track decisions, and handle admin tasks from Schönefeld office.

Responsibilities span office operations, onboarding, product feedback, and internal event planning. In this role you will prepare reports and analyses for executives, research strategic data, and drive initiatives in HR, admin and business development.

Qualifikationen

• At least 3 years of experience as a PA, EA or in a comparable assistant role.
• Experience in a startup or scale-up is a plus
• Business-fluent German and fluent English
• Based in Berlin with willingness to regularly work from the Schönefeld office
• Absolute discretion and reliability when handling sensitive data and the executives’ inboxes
• Genuine hands-on mentality
• E-commerce or consumer-goods experience is a plus
• Enthusiasm for natural products is welcome

Aufgaben

• Manage the CEO’s calendar, travel and email inboxes
• Prepare, structure and support meetings; track decisions and follow up on action items
• Take responsibility for office management in Schönefeld, including office supplies, filing, document and contract management
• Assemble onboarding and Christmas gift boxes
• Receive and document product samples and prepare feedback for management and the product team
• Assist the CEO with personal errands on-site when required
• Prepare reports, presentations and analyses for the executive team
• Research, structure and prepare information to support strategic decisions
• Plan and manage internal events and offsites from concept through follow-up
• Own strategic initiatives in administration, HR and business development from conception to implementation
• Identify and implement optimization opportunities
• Effectively support and relieve the executive management as the primary point of contact

Kenntnisse

Executive Support

Office Management

Calendar Management

Meeting Preparation

Document Management

Report Preparation

Data Analysis

Event Planning

Onboarding Coordination

Contract Management

Optimization Implementation

E-Commerce Experience

Tools

Google Workspace

Jobbeschreibung

• Manage the CEO’s calendar, travel and email inboxes
• Prepare, structure and support meetings; track decisions and follow up on action items
• Take responsibility for office management in Schönefeld, including office supplies, filing, document and contract management
• Assemble onboarding and Christmas gift boxes
• Receive and document product samples and prepare feedback for management and the product team
• Assist the CEO with personal errands on-site when required
• Prepare reports, presentations and analyses for the executive team
• Research, structure and prepare information to support strategic decisions
• Plan and manage internal events and offsites from concept through follow-up
• Own strategic initiatives in administration, HR and business development from conception to implementation
• Identify and implement optimization opportunities
• Effectively support and relieve the executive management as the primary point of contact

Requirements

• At least 3 years of experience as a PA, EA or in a comparable assistant role
• Experience in a startup or scale-up is a plus
• Business-fluent German and fluent English
• Confident daily use of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
• Based in Berlin with willingness to regularly work from the Schönefeld office
• Absolute discretion and reliability when handling sensitive data and the executives’ inboxes
• Genuine hands-on mentality
• E‑commerce or consumer-goods experience is a plus
• Enthusiasm for natural products is welcome

Core Competencies

Demonstrates expertise in executive support, office management, and strategic initiative ownership, with a strong focus on discretion and reliability in handling sensitive information. Proficient in managing calendars, meetings, and internal events while effectively communicating in both German and English.

Highest-signal resume keywords

• Executive Support
• Office Management
• Google Workspace
• Business-Fluent German
• Fluent English

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Meeting Preparation
• Document Management
• Report Preparation
• Data Analysis
• Event Planning
• Onboarding Coordination
• Contract Management
• Optimization Implementation
• E-Commerce Experience

Soft Skills

• Discretion
• Reliability
• Hands-On Mentality
• Enthusiasm for Natural Products

Industry Keywords

• Startup Experience
• Scale-Up Experience
• Consumer-Goods Experience

Tools & Technologies

• Google Workspace