Office Assistant & Events Coordinator

Hauser Recruiting; Frankfurt; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

One day home office per week

Parking space

Deutschland Ticket

Wellness perks

Regular company and team events

Job summary

Hauser Recruiting is seeking a proactive Office Assistant & Events Coordinator to support the Frankfurt office and help coordinate internal and external events within a global boutique investment firm.

This permanent role offers a competitive salary, a weekly one-day home office, parking, Deutschland Ticket, wellness perks, and regular team events, with room to grow in office operations and event management.

Qualifications

• Previous experience in an Office Assistant or similar support role.
• Experience within international financial services or professional services firms.
• Fluent German and at least intermediate English.
• Strong organisational and communication skills.
• Proactive, detail-oriented, and team-focused.

Responsibilities

• Support day-to-day administration and running of the Frankfurt office.
• Assist with facilities management and relationships with external suppliers.
• Support health and safety procedures and office compliance.
• Help organise workspace setups for new joiners.
• Assist with invoice processing and tracking office expenses.
• Provide general administrative support to HR and wider team.
• Organise internal office events and team activities.
• Support event planning across Germany and Europe, venue bookings and catering.
• Help with travel bookings and accommodation as required.
• Maintain event schedules and related administration.
• Manage relationships with service providers.

Skills

Fluent German

Intermediate English

Organisational skills

Communication skills

Detail-oriented

Team-focused

Proactive

Microsoft Office

Education

Degree educated or Ausbildung completed

Tools

Microsoft Office

Job description

Join a global boutique investment firm in the heart of Frankfurt's financial district. We are looking for a proactive and organised Office Assistant & Events Coordinator to support the day-to-day running of our client's Frankfurt office and assist with coordinating internal and external events.

What's on offer?

This is a permanent role offering a highly competitive salary, performance-based bonus, and a comprehensive benefits package, including one day of home office per week, parking space, Deutschland Ticket, wellness perks, and regular company and team events.

This position is ideal for someone who enjoys providing administrative support, coordinating office activities, and helping create a welcoming and efficient workplace environment.

This will ideally suit a graduate who has some office-based work experience as Werkstudent:in, or who has worked as a team assistant / events assistant / marketing assistant and wishes to develop a broader skill set in events and office management.

What You Bring:

• Previous experience in an Office Assistant, Team Assistant, Administrative Assistant, or similar support role
• Experience within international financial services or professional services firms
• Degree educated or completion of relevant Ausbildung
• Fluent German and at least intermediate English skills (both essential)
• Strong organisational and communication skills
• Good knowledge of Microsoft Office applications
• A detail-oriented, proactive, and team-focused approach

Office Coordination

• Support the day-to-day administration & running of the Frankfurt office
• Assist with facilities management and manage relationships with external suppliers and service providers
• Support health & safety procedures and office compliance requirements
• Help organise workspace set-ups for new joiners
• Assist with invoice processing and tracking office-related expenses
• Provide general administrative support to the wider team, including HR administration

Events & Administrative Support

• Assist with the organisation of internal office events and team activities
• Support event planning in Germany & wider European destinations, venue bookings, catering arrangements, and attendee communications
• Help with travel bookings and accommodation arrangements where required
• Maintain event schedules and related administration
• Manage relationships with service providers

The Company

This is a fantastic opportunity to join one of the world's leading private equity firms with an incredible reputation. Under the guidance of an Operations Manager and wider operations team, this will help you to build a career in office operations.