Executive Assistant

Hauser Recruiting; Frankfurt; On-site; EUR 42,000 - 65,000; Full time

Benefits offered by this job

Wellness contributions

Employer pension contribution

Team & company events

Learning & development opportunities

Flexible hybrid work

Job summary

Hauser Recruiting is delighted to support a leading global investment bank with modern Frankfurt offices. The Executive Assistant (m/w/d) will manage a highly complex diary, organise international travel, and act as a gatekeeper for the Global Managing Director and Head of Investment Banking.

You will liaise with senior stakeholders and C‑Suite clients worldwide, thriving in an international, fast‑moving environment while ensuring smooth coordination across leaders’ priorities with a proactive,

Qualifications

• Experience supporting senior leaders in investment banking or global consultancies.
• Fluent German and advanced English communication.
• Excellent judgement, prioritisation and decision‑making.

Responsibilities

• Manage highly complex global calendar.
• Organise international and domestic travel schedules.
• Act as a confident gatekeeper and manage communication flows.
• Coordinate communication across global teams and external partners.
• Assist with special projects and supporting event organisation.
• Provide reliable backup and partnership to fellow EAs.

Skills

Calendar management

Travel coordination

Gatekeeping

German language

English language

MS Office

Stakeholder communication

Tools

MS Office

Outlook

Job description

Hauser Recruiting is delighted to be supporting a leading global investment bank with impressive, modern offices in Frankfurt’s Bankenviertel.

We are seeking an Executive Assistant (m/w/d) with experience in international investment banking or a similarly demanding professional services environment. If you enjoy operating at pace, coordinating complex schedules and supporting senior leaders who work across multiple time zones, this role will suit you perfectly.

You will work closely with the Global Managing Director, who travels extensively worldwide and requires an EA who can stay several steps ahead — managing an intricate diary, safeguarding his time, and ensuring he is fully prepared for every meeting and trip. You will also provide additional support to the Head of Investment Banking, helping to maintain smooth coordination across both leaders’ priorities.

This position is ideal for someone who genuinely thrives on high‑volume calendar management, shifting priorities and making confident, proactive decisions. You will be a key figure in keeping global workflows running without interruption — often navigating logistical challenges that require creativity and composure.

You will liaise with senior stakeholders & C‑Suite Clients worldwide. The environment is international, fast‑moving and collaborative, and the EA team is known for its professionalism and strong contribution to the bank’s success.

Main Responsibilities:

• Managing a highly complex global calendar
• Organising detailed international and domestic travel schedules
• Acting as a confident gatekeeper and managing communication flows
• Coordinating communication across global teams and external partners
• Assisting with special projects and supporting event organisation
• Providing reliable backup and partnership to fellow EAs

What You Bring:

• Demonstrated experience supporting senior leaders in investment banking, investment firms or global consultancies
• Excellent judgement, priority management and decision‑making skills
• Fluent German and advanced English communication skills
• Strong proficiency in Microsoft Office applications
• A polished, proactive and professional working style
• Commitment to exceptional service for internal and external stakeholders
• A collaborative mindset and enthusiasm for improving processes
• A supportive, team‑focused approach

What’s Offered:

• 40‑hour contract, based in modern Frankfurt offices Monday–Friday (with flexibility to work from home when required)
• Competitive salary & outstanding performance‑based bonus
• Wellness contributions
• Employer pension contribution
• Team & company events
• Learning & development opportunities