Executive Assistant

Joss Search; Frankfurt; Hybrid; EUR 52,000 - 68,000; Full time

Benefits offered by this job

Wellness allowance

Off-sites

Christmas party

Hybrid work 1 day

30 days leave

Job summary

Joss Search is partnering with a Global Private Equity Firm in central Frankfurt to recruit an Executive Assistant who will support 4 investment professionals with top-level administrative assistance.

The role requires prior EA experience in a global firm, preferably in financial or professional services, and fluency in German and English. The firm promotes an inclusive culture and offers a hybrid setup with one day of work from home and 30 days of annual leave.

Qualifications

• 3-5 years’ relevant experience as an Executive Assistant.
• Experience supporting investment professionals in a global firm.
• Fluency in German and professional English.

Responsibilities

• Support Investment Professionals in planning, organizational, and administrative tasks.
• Handle correspondence and calls with business partners in German and English.
• Organize meetings and conferences across time zones with partners.
• Manage complex calendars and scheduling for board and management meetings.
• Coordinate travel, prepare itineraries, and manage travel expenses.

Skills

Executive Assistant experience

German language

English language

Calendar management

Travel coordination

Team player

Proactive attitude

Tools

MS Office

Calendar tools

Job description

Global Private Equity Firm - stunning central Frankfurt office!

A reputable, well-established global private equity firm is seeking an Executive Assistant to join their team. This role is to support 4 busy investment professionals with top-level assistance.

You should have a background of being an Executive Assistant and enjoy supporting investment professionals in a classical role. You should have worked for a global firm, ideally within financial or professional services.

This firm has an incredibly inclusive global culture, where the Assistant team are hugely appreciated and respected. They organise regular team events, and enjoy one day per week working in home office.

THE ROLE

The key duties will include but are by no means limited to the following;

• Support Investment Professionals in all planning, organizational, and administrative tasks
• Handle all correspondence and telephone communications with business partners in both German and English
• Organize internal and external meetings and conferences across different time zones (scheduling, preparation, and follow-up) in coordination with business partners
• Manage complex calendars and take responsibility for scheduling (board meetings, management meetings etc.)
• Oversee extensive organization, preparation, and follow-up of business travel, including travel expense reporting

KEY REQUIREMENTS

• 3-5 years’ relevant experience of being an Executive Assistant
• Background working for a global firm, ideally financial or professional services
• Great communication skills - fluent German and professional level English essential
• Team player with a proactive and a ‘can do attitude’
• Emotional intelligence, active listening skills and a warm credible style

BENEFITS

• Wellness allowance
• Off-sites throughout the year / Christmas party
• Hybrid working model - 1-day working from home office
• 30 days annual leave + national holidays

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.