Executive Assistant - Investor Relations Team

Hauser Recruiting; Frankfurt; Hybrid; EUR 42.000 - 65.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Exceptional performance-related bonus

Flexible home office policy

Zusammenfassung

A leading global private equity firm in Frankfurt is seeking an Executive Assistant to join their Investor Relations team. The ideal candidate will have 2-3 years of experience in a similar role, showcasing excellent organisational skills, fluent German, and strong English communication. You will manage complex schedules, coordinate events, and represent the team professionally. This position offers a competitive salary, performance-related bonus, and a collaborative work environment with exposure to global investment strategies.

Qualifikationen

• 2-3 years' experience as an Executive Assistant in a global firm.
• Fluent in German and strong English, excellent written communication.
• Ability to manage high-volume scheduling across multiple cities.
• Exceptional organisational skills to manage high-volume scheduling across multiple cities.
• High emotional intelligence and proactive anticipation of needs in a fast-paced environment.
• Confident, polished presence in client-facing situations.
• Willingness to learn new systems and become advanced in Salesforce, Concur, and Outlook.

Aufgaben

• Provide high-level support to Managing Director and team.
• Manage complex diaries, travel arrangements, and logistics.
• Organise and coordinate client events across different countries.
• Maintain CRM system and manage expenses.
• Liaise with client relationship managers and portfolio managers on private equity activities.
• Maintain the CRM system (Salesforce) with accurate meeting/event/follow-up tracking.
• Manage expenses (Concur) and diary workflows (Outlook).
• Support major global projects, including annual conferences and a flagship summit in Berlin.
• Represent the team professionally and build strong internal/external relationships.

Kenntnisse

Fluent German

Strong English

Exceptional organisational skills

Positive, can-do attitude

Strong emotional intelligence

Executive support

Stakeholder management

Ausbildung

Degree education or equivalent experience

Tools

Salesforce

Concur

Outlook

Jobbeschreibung

Executive Assistant to Investor Relations Team – Global Private Equity Firm - Frankfurt (m/w/d)

*Full training in investor relations topics & events organisation

*2-3 years' experience as an Executive Assistant / Team Assistant required

A fantastic opportunity has arisen for an Executive Assistant to join a leading global investment firm’s Investor Relations team in Frankfurt, based in the heart of the Bankenviertel.

The team manages relationships with institutional investors, family offices, and other key stakeholders across the DACH region and globally. They play a central role in fundraising, capital deployment updates, and ongoing communication with limited partners. As the Executive Assistant, you will become a visible, trusted member of this dynamic, client-facing function.

Key Responsibilities

• Provide high-level support to a Managing Director, a Principal, and two Analysts.
• Manage complex diaries, travel arrangements, and logistics (approx. 30% of the role).
• Organise and coordinate a high volume of roadshows, conferences, and client events across Germany, Austria, and Switzerland.
• Attend selected events to ensure seamless execution and strong client engagement.
• Liaise with client relationship managers and portfolio managers on private equity investment activities.
• Maintain and update the CRM system (Salesforce), ensuring accurate tracking of meetings, events, and follow-ups.
• Manage expenses (Concur) and diary workflows (Outlook).
• Support major global projects, including two annual conferences and a flagship infrastructure summit in Berlin.
• Represent the team with professionalism, building strong internal and external relationships.

Requirements

• Fluent German and strong English, with excellent written communication in both.
• At least 2-3 years' experience as an Executive Assistant within a global private equity firm / investment bank / leading global consultancy firm.
• Degree educated is desired or equivalent experience in a similar role.
• Exceptional organisational skills and the ability to manage high-volume scheduling across multiple cities.
• Strong emotional intelligence and the ability to anticipate needs in a fast-paced, strategic environment.
• Confident, polished presence in client-facing situations.
• Ability to balance event coordination, client priorities, and administrative responsibilities.
• Flexibility to work beyond standard hours during events.
• Willing to learn new systems, becoming advanced in Salesforce, Concur, and Outlook.

Key Attributes

• Positive, confident, and comfortable engaging with senior stakeholders.
• Highly organised, proactive, and always several steps ahead.
• Positive, can-do attitude with a strong service mindset.
• Team-oriented, enjoying close collaboration and active participation in team events.
• Motivated to learn and grow, with a genuine interest in investor relations and fundraising strategy.
• Visible, engaged, and able to represent the team with professionalism.

Team Culture

You will be joining a tight-knit, collaborative team that values excellence, trust, and enjoyment in their work. They celebrate achievements together, host regular team events, and view the Executive Assistant as a core contributor to their success. The Managing Director is known for a supportive, relaxed leadership style—focused on strong relationships and professional representation rather than micromanagement.

This role offers significant exposure across global investment strategies, including private equity, real assets, and portfolio companies. It is an ideal opportunity for a driven EA who thrives in an international, client-facing environment and is eager to grow within the investor relations space.

What’s on offer?

🌟40-hour contract, based in stunning modern offices Monday-Friday (adult approach to home office when needed)

🌟Competitive salary & exceptional performance-related bonus