Facilities Officer - Office Assistant

Excelya; Freiburg im Breisgau; Vor Ort; EUR 20.000 - 40.000; Teilzeit

Zusammenfassung

A dynamic healthcare company is seeking a part-time freelance professional for Facilities and Administration. You will oversee office operations, support HR administration, and ensure compliance with safety regulations. Candidates must have experience in facility management, knowledge of German labor law, and fluency in both English and German. This role offers autonomy with approximately 20-30 hours per month and competitive pay.

Qualifikationen

• Proven experience in managing office, people, and facility operations.
• Familiarity with HR processes and knowledge of German labor law.
• Fluency in English and German for professional communication.

Aufgaben

• Oversee relationships with service providers.
• Monitor office security and access control.
• Track and manage inventories of office supplies.

Kenntnisse

Organized

Service-oriented

Independent working

Ausbildung

Degree in Business Administration or equivalent

Jobbeschreibung

Overview

Join Excelya, where Audacity, Care, and Energy define who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.

This role is an exciting opportunity to contribute to a dynamic, ambitious team in Facilities and Administration. You will play a critical part in driving innovation and making an impact in the clinical research space, while enjoying a stimulating professional environment that encourages personal and intellectual growth.

You’ll be the go-to person for all things related to office operations, facility oversight, and people administration. This freelance part-time (approx. 20-30 hours per month) role offers a competitive per hour rate, autonomy (one weekly visit to office), and impact, supporting both employee wellbeing and operational efficiency in a dynamic international environment.

Responsibilities

• Oversee relationships with service providers (cleaning, internet, maintenance)
• Monitor and maintain access control, badges, and office security
• Track and manage inventories (office supplies, IT equipment, furniture)

In addition, you will

• Act as the primary contact for all office-related inquiries
• Maintain relationships with service providers and supervise facility operations including suppliers, cleaning, and security
• Support HR local administration: contracts, employee records, payroll input, onboarding / offboarding
• Ensure compliance with health & safety regulations and timely maintenance of premises

About You

• Experience: Proven experience in managing office, people and facility operations in a structured and autonomous way is required. Familiarity with HR processes and knowledge of German labor law is required
• Skills: Organized, service-oriented, and comfortable working independently
• Education: Degree in Business Administration or equivalent is a plus
• Languages: Fluency to professionally communicate in English and German is required

Benefits

At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.

Here’s what makes us unique—

We are a young, ambitious health company representing 900 Excelyates, driven to become Europe’s leading mid-size CRO with the best employee experience. Our one-stop provider service model — offering full-service, functional service provider, and consulting — enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient\'s journey.

Excelling with care means benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.

Apply today, become an Excelyate!