Executive Assistant to the CEO (m/f/d) – Business Support & Real Estate Management

IronMaxx Nutrition; Hürth; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

A leading sports nutrition provider in Nordrhein-Westfalen is seeking an Executive Assistant (m/f/d) to support the CEO in managing high-level business and personal projects. The ideal candidate will possess organizational talent, discretion, and a structured approach to tasks. Responsibilities include managing appointments, coordinating meetings, and handling confidential documents. Applicants should have at least 3 years of experience in an executive setting and be fluent in German and English. This role offers a unique opportunity in a dynamic environment.

Qualifikationen

• At least 3 years of experience in an executive or management role.
• Experience in project or real estate management is advantageous.
• Willingness to travel occasionally for professional purposes.

Aufgaben

• Support CEO by providing strategic and operational assistance.
• Manage appointments, meetings, travel, and events effectively.
• Handle and manage confidential documents with discretion.

Kenntnisse

German communication skills

English communication skills

Project management

MS Office proficiency

Organizational skills

Ausbildung

Degree in business administration or related field

Tools

Asana

Jobbeschreibung

Overview

Become MAXX with IronMaxx as an Executive Assistant (m/f/d) to support the CEO in managing both business and private projects at the highest level. Bring organizational talent, discretion, and priority-setting to add structure, efficiency, and calm to the day-to-day life of an international company. You act as a strategic and operational link—tracking decisions, clarifying priorities, and earning the trust of the executive management through absolute confidentiality, independence, and empathy.

Responsibilities

• Provide both strategic and operational support to the CEO in day-to-day business activities
• Independently organize and prioritize appointments, meetings, travel, and events
• Manage priorities proactively and follow up on decisions to ensure implementation
• Plan, prepare, and follow up on meetings; create decision papers, presentations, and reports
• Communicate professionally with internal and external stakeholders—nationally and internationally
• Prepare, handle, and manage confidential documents and contracts with the utmost discretion
• Monitor deadlines and schedules while efficiently coordinating pending topics
• Contribute to corporate communication projects, PR initiatives, and special executive projects

Real Estate Management & Project Coordination

• Support the operational and administrative management of the company’s and CEO’s private real estate portfolio
• Coordinate maintenance work, renovations, and repairs in collaboration with external service providers
• Monitor lease agreements, payments, and utility cost statements
• Maintain property records, contracts, and official documentation
• Communicate with property managers, contractors, tenants, and authorities
• Assist with investment, purchase, or sales projects in the real estate sector

Daily Coordination & Business Support

• Plan and coordinate the CEO’s private appointments, events, and travel arrangements
• Book flights, hotels, and transportation; prepare all relevant travel documentation
• Ensure smooth day-to-day operations in both the professional and personal environment
• Manage priorities and expectations in close daily communication with the CEO
• Communicate empathetically and discreetly while coordinating business and personal matters

Your Skillset

• Completed commercial training or a degree in business administration, ideally with a focus on office management, real estate management, or hospitality
• Several years of professional experience (minimum 3 years) in a comparable role within an executive or management environment
• Experience in organizing complex processes as well as in project or real estate management is an advantage
• Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and modern project management tools (e.g. Asana)
• Strong communication skills in both German and English; additional languages are a plus
• Discreet, loyal, and reliable personality with a strong sense of responsibility
• Structured and proactive way of working combined with a high level of quality awareness
• Professional, confident demeanor and enthusiasm for a diverse range of tasks
• Willingness to travel occasionally (e.g. for events or real estate projects)
• Class B driver’s license

Must-Haves

• Proven experience in direct, trust-based collaboration with C-level executives or board members
• Deep understanding of the demands and expectations at top management level
• Strong priority management skills: you bring structure, ensure clear focus, and consistently follow up on implementation
• Absolute discretion is a given — you are a trusted partner for sensitive matters
• Independent and forward-thinking working style combined with strong emotional intelligence and situational awareness
• You are a structure-giver in complex processes: efficiency and organization drive you to keep an overview at all times

About Us

Quality & Innovations from IronMaxx® Nutrition

Premium sports nutrition - Designed in Germany!

Producing the best sports nutrition worldwide is the goal of IronMaxx®.

The production of highly efficient sports nutrition of the best quality and the constant further development of our products led to the award of the State Prize for Excellent Food Quality by the State of North Rhine-Westphalia. We are constantly working with the greatest passion to offer supplements that inspire, work and taste great. The integration of the latest study results and the evaluation of practical field research in cooperation with professional sports clubs and our customers have led to permanent innovation in the development of new sports nutrition at IronMaxx® Nutrition since the company was founded in 2004.

IronMaxx® products have become an integral part of the product range of many European fitness studios, wholesalers, pharmacies and body stores in recent years due to their high quality.