Executive Assistant / Office Manager - German & English fluency

Novanta Europe GmbH; Berlin; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading technology company based in Berlin is seeking an Executive Assistant to provide high-level administrative support and manage the GM's schedule. The ideal candidate will be highly organized, bilingual in German and English, and proficient in Microsoft Office. Key responsibilities include managing travel arrangements and supporting executive team meetings. This position may require periodic business travel.

Qualifikationen

• Experience in business administration or a related field is necessary.
• Must be highly organized and detail-oriented.
• Excellent communication and interpersonal skills are required.

Aufgaben

• Provide high-level administrative support for office operations.
• Manage GM's schedule and act as first point of contact for stakeholders.
• Coordinate travel arrangements and prepare itineraries.

Kenntnisse

Business administration experience

Organized and detail-oriented

Excellent communication skills

Fluent in German and English

Proficient in Microsoft Office

Effective task prioritization

Jobbeschreibung

Summary

As the Executive Assistant, you will provide high-level administrative support for efficient office operations. You will manage the GM's schedule and act as the first point of contact for stakeholders.

Tasks

Primary Responsibilities

• Support the executive team with managing recurring administrative tasks including travel, expense reporting, event planning, and team meetings.
• Coordinating travel arrangements and preparing itineraries.
• Drafting and editing correspondence, reports, and presentations.
• Conducting research and preparing briefing materials.
• Attending executive team meetings, take notes, identify key points and actions, managing agendas and follow-ups.
• Organizing meetings and events, including logistics and catering.
• Calendar Management.

Requirements

Required Experience, Education, Skills, Training and Competencies

• Have experience in business administration or a related field.
• Be highly organized and detail-oriented.
• Have excellent communication and interpersonal skills.
• German and English language fluency is a must
• Be proficient in Microsoft Office and other relevant software.
• Be able to prioritize tasks effectively while maintaining productivity.

Travel Requirements

• Available for periodic business travel. Approximately 5-10%