Executive Assistant (m/f/d)

Bbsoft; Donaueschingen; On-site; EUR 10,000 - 13,000; Part time

Job summary

Bbsoft is offering a part-time role (20 hours/week, afternoons) aimed at keeping operations running smoothly. You’ll work directly with management in a structured, collaborative environment and shape processes, not just complete tasks.

Your responsibilities include switchboard and first contact, supporting management, handling correspondence, attending meetings, and organizing internal workflows. The ideal candidate has commercial training, strong MS Office skills, quick comprehension, clear

Qualifications

• Commercial training or an equivalent qualification.
• Proficient in MS Office and office administration.
• Quick to understand with a drive to keep operations running smoothly.
• Clear communication and customer orientation.
• Independent, careful and reliable work style.
• High level of discretion.

Responsibilities

• Be the first point of contact: answer calls, forward them and record key information.
• Support management: schedule appointments, follow-ups, filing, and keeping documents organised.
• Handle correspondence: internal and external communication, preparing and sending documents.
• Attend meetings: prepare minutes and follow-up actions.
• Handle organisation: orders, travel arrangements and maintain internal overviews.

Skills

MS Office

Office organisation

Communication

Discretion

Education

Commercial training

Job description

Organisation that keeps things running. Working directly with management. No detours. You don't just want to work through tasks, but think along and bring structure? Then BBSoft® is the right place for you. Part-time (20 hours/week, afternoons).

Who we are and what we stand for

We are an owner-managed software company and have been developing user-friendly CAD-based civil engineering solutions for modern infrastructure projects since 1989 — by civil engineers, for civil engineers. Our software is successfully used by customers throughout the DACH region.

Our focus: easy-to-use software, direct support and long-term collaboration. We support our customers from initial planning through to implementation and beyond — personal, solution-oriented and on equal terms.

Simply put: Planning, right on point.

Your responsibilities

• 35% Switchboard & first point of contact: Answering calls, forwarding them and recording key information.
• 30% Support for management: Managing appointments, follow-ups, filing and keeping documents organised.
• 15% Correspondence: Internal and external communication, preparing and sending documents.
• 10% Meetings: Preparation, minutes and follow-up.
• 10% Organisation: Orders, travel arrangements and maintaining internal overviews.

Your profile

• Commercial training or a comparable qualification
• Confident use of MS Office and office organisation
• Quick comprehension and a willingness to keep things running smoothly
• Clear communication and customer orientation
• Independent, careful and reliable way of working
• A high level of discretion

Why BBSoft®?

• Direct line to management / You are close, not just included
• Clear structures / You know what to do — and why
• Stability / Established on the market since 1989
• Reliable environment / A team that works together

What we offer you

• Secure, permanent position with clear conditions
• A team that works together, no lone fighters
• Clear communication, direct and to the point
• Short decision paths without bureaucracy
• Structured onboarding, you are not left on your own
• Further training that actually moves you forward
• Flexible start, fits your life
• Reliable benefits without individual special arrangements