Team Assistant (m/f/d)

GoHiring GmbH; Bonn; Sur place; EUR 42 000 - 54 000; Plein temps

Avantages offerts par ce poste

Jobticket subsidy

Lunch allowance

Résumé du poste

GoHiring GmbH in Bonn seeks a full-time Team Assistant to support our NACE Division. You will maintain efficient admin systems, assist Project Managers with projects, and prepare multilingual tender documents for submission.

The role also includes travel support, front-desk duties, and coordination with visitors. A background in office administration and strong English writing skills are essential, with German/French an asset.

Qualifications

• Professional training in office, business or commercial administration.
• At least two years of practical experience as a team assistant.
• Excellent command of MS Office products.
• Flexible and proactive personality with strong self-organisation.

Responsabilités

• Provide professional administrative support to the NACE Division.
• Maintain efficient administrative systems and processes for office operations.
• Support Project Managers in acquisition and implementation of projects.
• Prepare multilingual tender documents for submission.

Connaissances

MS Office proficiency

Strong self-organisation

Teamwork & communication

Multilingual communications

Formation

Office administration training

IHK qualification (advantage)

Outils

MS Office

Description du poste

We are looking for a full-time Team Assistant for our Bonn office.

• Provide professional administrative support, primarily to the NACE Division
• Maintain and further develop efficient administrative systems and processes to ensure smooth and effective office operations at all times
• Support a team of Project Managers in the acquisition and implementation of projects
• Compile and format multilingual tender documents; finalise and prepare them for submission by post or electronically
• Edit and translate multilingual texts, such as reports and publications of various kinds
• Support staff with travel planning, including flights, visas, etc.
• Oversee office infrastructure and administer leasing and service contracts
• Introduce new staff members to organisational matters
• Coordinate matters related to external visitors, e.g. craftsmen, in coordination with reception
• Organise GOPA Pro special events, such as Christmas parties, company outings, etc.
• Cover front-desk duties
• Provide general support to visitors
• Handle general office management tasks

A BACKGROUND THAT CONVINCES US

• Professional training in office, business or commercial administration, e.g. multilingual secretary, office administrator, commercial apprenticeship/IHK qualification
• At least two years of practical experience as a team assistant
• Excellent command of MS Office products
• Flexible and proactive personality with an efficient working style and strong self-organisation skills
• Communications experience would be a strong advantage
• Excellent written communication skills in English; German and/or French would be an asset
• Flexibility, ability to work independently, as well as excellent teamwork and communication skills
• Good planning and organisational skills

AN ENVIRONMENT THAT MOTIVATES YOU

• Short communication and decision-making processes
• The opportunity to work autonomously and in a results-oriented manner
• An excellent working atmosphere in a motivated, multicultural team with competent colleagues
• Continuous training and skills development
• Subsidy for public transport in the region, e.g. Jobticket, and a lunch allowance
• Excellent connection to public transport, easily reachable from Bonn and Cologne
• Opportunity to lease a bike via the company, e.g. JobRad