Business Assistant (m/f/d)

Empira Group; Berlin; On-site; EUR 42,000 - 52,000; Full time

Benefits offered by this job

Flat hierarchies

Training and development

Company pension contribution

Flexible working hours

Urban Sports Club

High-quality offices

Job summary

Empira Group in Berlin is seeking an organized executive assistant/office manager to support property-related tasks, coordinate meetings, and ensure smooth office operations.

You will act as a central contact for internal and external stakeholders, manage data in our systems, procure supplies, and contribute to process improvements.

The role offers flexible hours, a professional team, and an attractive remuneration package including a company pension contribution.

Qualifications

• Completed commercial apprenticeship or relevant professional experience in executive assistance or office management
• Structured, organised and reliable approach to work
• Team-oriented collaboration with a positive atmosphere
• Strong MS Office skills including Excel and PowerPoint

Responsibilities

• Support with property-related tasks and the comprehensive management of properties
• Act as central contact for internal and external stakeholders
• Support the team and senior management with administrative and organisational matters, and ensure smooth office communication
• Plan and facilitate the professional running of meetings and events
• Organise and process orders and procure office supplies
• Data entry and master data maintenance in the relevant systems, ensuring data quality
• Actively contribute to improvement and optimisation of processes

Skills

MS Office proficiency

Attention to detail

Teamwork

Organisational skills

Education

Commercial apprenticeship or relevant experience

Tools

MS Excel

MS PowerPoint

Job description

Your mission

• Support with property-related tasks and matters, in particular the comprehensive management of properties
• Acting as the central point of contact for internal and external stakeholders
• Supporting the team and senior management with administrative and organisational matters, and ensuring smooth office communication
• Planning and facilitating the professional running of meetings and events
• Organising and processing orders and procuring office supplies
• Data entry and master data maintenance in the relevant systems, and ensuring data quality
• Actively contributing to the improvement and optimisation of processes

Your profile

• Completed commercial apprenticeship or relevant professional experience in the field of executive assistance or office management
• A structured, organised and reliable approach to work
• Team-oriented collaboration and a positive attitude towards fostering a good working atmosphere
• Proficiency in using the MS Office suite, particularly MS Excel and PowerPoint
• A sound command of the German language
• An independent, conscientious and solution-oriented approach to work, as well as strong organisational skills
• A positive, friendly and well-presented manner, as well as polite manners

Why us?

• A growing company with flat hierarchies
• A wide range of opportunities to shape your role and take on responsibility
• A dedicated and motivated team
• Opportunities for further training and development
• An attractive remuneration package, including a company pension contribution exceeding statutory requirements
• Flexible working hours
• Opportunities to keep fit with Urban Sports Club
• A high-quality working environment in modern offices