Executive Assistant (m / f / d)

Simon-Kucher; Bonn; Hybrid; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

A dynamic consulting firm in Germany is seeking an Executive Assistant to support its C-level executives. This role involves managing schedules, organizing meetings, and coordinating travel logistics. The ideal candidate will possess strong communication skills, a background in office management, and proficiency in MS Office and SAP. With excellent benefits like hybrid working and extensive training opportunities, this position promises to be both challenging and rewarding.

Leistungen

Hybrid working

Daycare allowance

Corporate discounts

Wellbeing support

Healthy snacks and beverages

Team-building events

Qualifikationen

• 3+ years of experience at C-level.
• Completed training in office management or similar.
• Legal background preferred but not required.

Aufgaben

• Manage calendars and appointments for C-level executives.
• Serve as central point of contact for stakeholders.
• Organize team events and meetings with external advisors.
• Coordinate complex travel arrangements and bookings.
• Collaborate with key internal departments and governing bodies.

Kenntnisse

Proactive approach

Exceptional communication skills

Organizational talent

Service orientation

Fluent in English

Independent and structured work approach

Ausbildung

Training course in office management or similar

Tools

MS Office

GenAI tools

SAP

Jobbeschreibung

Executive Assistant (m / f / d)

In Germany - Berlin

| Bonn | Cologne | Frankfurt / Main | Hamburg | Munich

Join our dynamic, international team as an Executive Assistant and embark on a journey where you'll be the backbone to our General Counsel and Chief Compliance Officer and their team to support their global strategic work. Dive into a role where no two days are the same, and your proactive approach and forward-thinking actions provide excellent support to the General Counsel and Chief Compliance Officer. Ready to be the right hand to our leaders and make a real impact? Apply now and unlock a world of opportunities!

What makes us special:

• Advance your career with exciting professional opportunities in our thriving company with a startup feel
• Voice your unique ideas in a corporate culture defined by our entrepreneurial spirit, openness, and integrity
• Feel at home working with our helpful, enthusiastic colleagues who have great team spirit
• Broaden your perspective with our extensive training curriculum and learning programs (e.g. LinkedIn Learning)
• Speak your mind in our holistic feedback and development processes (e.g. 360-degree feedback)
• Enjoy our benefits, such as hybrid working, daycare allowance, corporate discounts, and wellbeing support (e.g. Headspace)
• Unwind in our break areas where you can help yourself to the healthy snacks and beverages provided

See another side of your coworkers at our frequent employee events and highly anticipated World Meeting and Holiday Party.

You will create an impact:

• Independently managing the calendars and appointments of the General Counsel and Chief Compliance Officer is your primary responsibility, including coordinating both internal and external meetings, anticipating potential issues and proactively proposing solutions.
• Serving as a central point of contact for internal and external stakeholders, you handle correspondence and direct inquiries to the General Counsel and Chief Compliance Officer.
• In collaboration with our Events Team and local Office Management, you organize team events & meetings as well as in-person meetings with our external advisors.
• Your tasks include complex travel organization, including flight and hotel bookings, as well as transportation and visa arrangements, along with coordinating expense reports.
• You maintain close contact with key personnel from internal departments, such as Finance, HR and IT, as well as our Governing Bodies, like the CEO Office, the Board, the Executive Committee, and proactively collaborate with them to address and resolve issues that arise.
• You apply your legal or professional‑services experience to build, standardize, and continuously improve scalable, auditable GC / CCO processes.

During particularly busy periods, you also support other team members with minor tasks.

About you:

• You have successfully completed a training course in office management, management assistance, or a similar degree.
• A legal background would be preferable but not required.
• You have around 3 years of professional experience on C-level.
• You have no difficulties in using MS Office and GenAI tools as well as SAP.
• You are fluent and eloquent in English (and preferably in German), both verbally and in writing.
• You are aware of the high sensitivity of the information you handle, emphasize discretion, and maintain confidentiality.
• Your exceptional communication skills, service orientation, coupled with a strong desire to learn, distinguish you.
• As an organizational talent, you possess an independent and structured work approach combined with quick comprehension and flexibility.
• Your attentiveness enables you to anticipate e.g., scheduling issues which you proactively address and resolve, considering the individual preferences of the C-level executive.