Executive Assistant (m / f / d)

Novanta; Berlin; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A global technology company in Berlin is seeking an Executive Assistant to provide high-level administrative support, manage the GM's schedule, and coordinate travel for the executive team. The ideal candidate is detail-oriented and fluent in German and English, with strong communication skills and proficiency in Microsoft Office. This role requires a proactive approach to organizing meetings and managing administrative tasks effectively.

Qualifikationen

• Experience in business administration or a related field.
• Highly organized and detail-oriented.
• Excellent communication and interpersonal skills.
• Fluent in German and English.
• Proficient in Microsoft Office.

Aufgaben

• Support the executive team with managing administrative tasks.
• Coordinate travel arrangements and prepare itineraries.
• Draft and edit correspondence and reports.
• Attend executive meetings, take notes, and manage follow-ups.
• Organize meetings and events, including logistics.

Kenntnisse

High organization

Excellent communication

Detail-oriented

Fluent in German and English

Proficient in Microsoft Office

Ausbildung

Experience in business administration or a related field

Jobbeschreibung

Build a career powered by innovations that matter! At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing—improving productivity, enhancing people’s lives and redefining what’s possible. We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications—from minimally invasive surgery to robotics to 3D metal printing.

Novanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific. Looking for a great place to work? You have found it with a culture that embraces teamwork, collaboration and empowerment. Come explore Novanta.

This position is part of Novanta’s Advanced Surgery business unit. Specialized in the field of Minimally Invasive Medicine, Advanced Surgery develops devices and accessories so that doctors can operate with small cuts. We produce eg Cameras, Insufflators, Medical Pumps, and tubing that makes diagnosis and treatment easier for everyone. Our insufflators and pump systems dilate cavities in the body and turn previously complicated surgeries into minor procedures. Together with customers, doctors, and technical experts, our teams continuously search for new ways to innovate.

Summary

As the Executive Assistant, you will provide high-level administrative support for efficient office operations. You will manage the GM\'s schedule and act as the first point of contact for stakeholders.

Primary Responsibilities

• Support the executive team with managing recurring administrative tasks including travel, expense reporting, event planning, and team meetings.
• Coordinating travel arrangements and preparing itineraries.
• Drafting and editing correspondence, reports, and presentations.
• Conducting research and preparing briefing materials.
• Attending executive team meetings, take notes, identify key points and actions, managing agendas and follow-ups.
• Organizing meetings and events, including logistics and catering.
• Calendar Management.

Required Experience, Education, Skills, Training and Competencies

• Have experience in business administration or a related field.
• Be highly organized and detail-oriented.
• Have excellent communication and interpersonal skills.
• German and English language fluency is a must
• Be proficient in Microsoft Office and other relevant software.
• Be able to prioritize tasks effectively while maintaining productivity.

Travel Requirements

• Available for periodic business travel. Approximately 5-10%

Please call [phone] if you need a disability accommodation for any part of the employment process.

Novanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.