Executive Assistant

Joss Search; München; On-site; EUR 52,000 - 68,000; Full time

Benefits offered by this job

Wellness benefits

Annual salary reviews

Discretionary bonus

Birthday off

Job summary

Joss Search partners with a Munich-based firm to recruit an Executive Assistant. The role is varied, fast-paced, and offers growth opportunities for an ambitious individual with excellent organisational skills.

You will support senior stakeholders by managing diaries, coordinating meetings across time zones, arranging travel, and maintaining CRM records. Fluency in German and English is required; experience in professional services or hospitality is preferred.

Qualifications

• Fluent in German and English, both written and spoken.
• Excellent communication and interpersonal skills.
• Strong organisational skills with attention to detail.
• Proactive and professional attitude with ability to learn.
• Experience in administrative, coordination, customer-facing, hospitality, or support roles.

Responsibilities

• Managing busy diaries for Managing Partners and Partners.
• Coordinating meetings, calls and appointments across multiple time zones.
• Booking client meetings and supporting day-to-day stakeholder coordination.
• Arranging domestic and international travel, accommodation, and itineraries.
• Acting as a first point of contact for candidates and clients.
• Maintaining the CRM system with accurate candidate and assignment information.
• Supporting the team with administrative tasks, coordination, and project work.

Skills

German language

English language

Communication skills

Organisational skills

Multi-tasking

Stakeholder coordination

Tools

CRM system

Job description

Executive Search

We have recently partnered with an incredible firm in Munich to recruit an Executive Assistant. This is a varied and fast-paced role offering plenty of scope for growth and development, making it perfect for an enthusiastic and ambitious individual with excellent organisational skills. You'll be joining a fantastic team with genuine opportunities to progress, alongside an excellent benefits package.

You must be fluent in both German and English, ideally come from professional services or hospitality and want to take on the challenge in your career by working as an Executive Assistant for an international firm.

THE ROLE

We're looking for a bright, enthusiastic, and highly organised individual who is eager to build a long-term career as an Executive Assistant. This is a fantastic opportunity to gain exposure to senior stakeholders, develop skills, and learn from an experienced and collaborative team.

Your responsibilities will include, but are not limited to:

• Managing busy diaries for Managing Partners and Partners
• Coordinating internal and external meetings, calls, and appointments across multiple time zones
• Booking client meetings and supporting day-to-day stakeholder coordination
• Arranging domestic and international travel, accommodation, and itineraries
• Acting as a first point of contact for candidates and clients, providing a professional and friendly experience
• Building strong relationships with candidates, clients, and colleagues
• Maintaining and updating the CRM system with accurate candidate and assignment information
• Supporting the team with administrative tasks, coordination, and project work

THE CANDIDATE

An ideal candidate for this role will be an enthusiastic, personable, and highly organised individual who enjoys working with people and thrives in a busy, collaborative environment. We're looking for someone who is eager to learn, takes initiative, and is excited about building a career in executive support.

The ideal candidate will have:

• Fluent written and spoken English and German
• Excellent communication and interpersonal skills with a genuine passion for working with people
• Strong organisational skills and great attention to detail
• A positive, proactive, and professional attitude
• The ability to manage multiple priorities and stay calm in a fast-paced environment
• A willingness to learn, develop, and take on new challenges
• Previous experience in an administrative, coordination, customer-facing, hospitality, or support role

THE BENEFITS

The package is highly competitive with benefits including:

• Wellness benefits
• Annual salary reviews
• Discretionary bonus
• Employees receive their birthday as a day off
• At the Company’s discretion, the offices will be closed between Christmas and New Year.