Executive Assistant

Joss Search; Frankfurt; On-site; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Generous discretionary bonus

Annual salary reviews

Wellness benefits

Open plan environment and open communc

Encouragement to take on projects and

Job summary

Joss Search is seeking an Executive Assistant for their Frankfurt office to support directors with calendar management, international travel bookings, and complex meeting coordination. You will handle gatekeeping and prepare business documents and presentations using Outlook, Word, and PowerPoint.

The role requires proactive decision-making, discretion, and the ability to work under time pressure in a fast-paced environment.

Qualifications

• German language skills fluent and English at least B2 level.
• Excellent secretarial, organisational and problem-solving skills.
• Experience working in professional services.
• Professional, committed attitude and approach.
• Ability to meet deadlines.
• Ability to work independently and with colleagues when needed.

Responsibilities

• Support Executives with diary and schedule management, proactive gatekeeping and planning.
• Arrange frequent international travel.
• Gatekeep and handle all incoming calls promptly and professionally.
• Perform full secretarial duties, including preparing business correspondence, project documents and presentations using MS Office.
• Coordinate with various offices globally and liaise with external and internal clients.

Skills

German (fluent)

English (B2)

Excellent organisational skills

Problem-solving

Trust and discretion

Ability to work under time pressure

Professional, committed attitude

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

My client is an international consultancy firm with offices globally. They are seeking an Executive Assistant to join their busy office in Frankfurt. Outstanding and confident communication skills with all external clients and internal colleagues is imperative as well as being fluent in German and English to at least C level.

This role combines traditional Executive Assistant duties, such as diary management, international travel booking, meeting coordination etc. and project coordination, dealing with external and internal stakeholders; so your organisational, communication and project management skills need to be strong!

THE ROLE

This role is to provide Assistant support to Directors, including calendar management, international travel booking, complex meeting coordination, and supporting your Directors with projects accordingly.

Your responsibilities will include, but are not limited to:

• Supporting your Executives with extensive diary and schedule management, proactive gatekeeping and planning
• Arranging frequent international travel
• Gatekeeping and handling all incoming telephone calls in a responsive, proactive and timely manner
• Full secretarial duties, including preparation of business correspondence, project documents and presentations, and using a variety of software packages including Microsoft Outlook, Word & PowerPoint
• Regular liaison and interaction with various other offices globally, and all external and internal clients

THE CANDIDATE

The ideal candidate for this Executive Assistant role is someone who is able to work pro-actively whilst making decisions for their Executives. They should be able to successfully schedule matters and highly value trust and discretion. The working environment is very fast-paced environment so being able to work under time pressure in a calm and collected way is imperative. You must value and take full ownership over your role so you are performing to the best of your ability.

To be a successful candidate, you must have these skills/experiences:

• German language skills to a fluent level and English to at least B2 level
• Excellent secretarial, organisational and problem-solving skills
• Experience working for in professional services
• Professional, committed attitude and approach
• The ability to work to deadlines
• The ability to work well alone as well as using your network of supportive colleagues when needed

THE BENEFITS

• Generous discretionary bonus
• Annual salary reviews
• Wellness benefits
• Open plan environment and open communication encouraged
• Encouragement to take on projects and up-skill