Executive Assistant

Hauser Recruiting; Frankfurt; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A global private equity firm in Frankfurt is looking for an experienced Team Assistant to provide executive support to investment professionals. This role requires at least 2 years of experience, fluency in German and English, and proficiency in Microsoft Office. The ideal candidate will manage complex diaries, organize travel, and coordinate meetings in a fast-paced environment. If you're a dependable and proactive team player ready for a new challenge in a prestigious firm, this is the role for you.

Qualifikationen

• Minimum 2 years' experience as an assistant in a complex organization.
• Experience in financial or professional services is advantageous.
• Strong ability to manage tight deadlines and multiple stakeholders.

Aufgaben

• Provide executive support to investment professionals.
• Manage complex diaries and schedule meetings.
• Organize domestic and international travel.
• Coordinate logistics for meetings and events.

Kenntnisse

Fluent in German

Advanced English

Diary management

Meeting coordination

Travel organization

Expense processing

Strong communication

Team collaboration

Tools

Microsoft Office Suite

Outlook

Jobbeschreibung

🏢 Global private equity firm

Are you an experienced Team or Executive Assistant ready to take the next step into the high‑profile world of Private Equity?

If so, we have an exceptional opportunity based in the heart of Frankfurt to join one of the most prestigious and globally recognised Private Equity firms.

Working in their Investor Relations team, this is a rare chance to become part of a fast‑paced, dynamic, and high‑performing team where no two days are the same. You’ll work in an environment that is challenging, rewarding, and genuinely career‑enhancing — surrounded by industry experts and supported by a collaborative global EA community.

If you’re looking for a role that will elevate your career and place you at the centre of a world‑class organisation, this is the perfect next move.

This role offers the opportunity to provide high‑quality administrative and organisational support to a dynamic group of five investment professionals up to Managing Director level.

You’ll support a pan‑European team based across 4 different countries, giving you exposure to a broad range of stakeholders and working styles.

Working from their Frankfurt office, you’ll join an established, highly collaborative group of Assistants who partner closely with Investment team colleagues across Germany. This environment is ideal for someone who enjoys being part of a supportive team while also taking pride in their own independent contributions.

As an Assistant, you will play a vital role in ensuring the smooth, efficient day‑to‑day running of the team you support — becoming a trusted organisational anchor and a key contributor to their global EA community.

Responsibilities

In this role, you will provide essential support that ensures seamless day‑to‑day operations for professionals at all levels. Key responsibilities include:

• Delivering proactive, dependable executive support to colleagues across varying seniority levels.
• Managing complex diaries end‑to‑end, including scheduling internal and external meetings, anticipating clashes, and optimising time effectively.
• Coordinating meetings with precision—handling logistics, preparing materials, and ensuring all information is distributed in advance.
• Organising domestic and international travel, including flights, accommodation, ground transport, and detailed itineraries.
• Processing expenses accurately and efficiently in line with company policies.
• Collaborating closely with Assistants, EAs, and global coordinators to support roadshows, investor meetings, and wider team initiatives.
• Acting as a trusted point of contact for internal stakeholders and external clients.
• Building and maintaining a curated directory of reliable hotels, restaurants, bars, and coffee spots across key European cities to support team travel.

Personal Characteristics

This role requires meticulous attention to detail, sound judgement, and a proactive approach. You should take ownership of your work while thriving in a collaborative, high‑performing EA community. The ideal candidate demonstrates the following:

Experience

• At least 2 years' experience as a team assistant, executive assistant or similar position.
• Written and spoken fluency in German and advanced English; proficiency in French is a plus but not essential.
• Experience in a fast‑paced, complex organisation—ideally within financial or professional services, but other sectors will be considered.
• Proven ability to manage tight deadlines, balance competing priorities, and remain calm and organised under pressure.
• Experience supporting multiple stakeholders simultaneously, with varying seniority and expectations.
• Strong track record in diary management, meeting coordination, travel organisation, and expense processing.

Attributes

• Hardworking, dependable, and consistently professional.
• Practical, efficient, and exceptionally organised, with strong attention to detail.
• Clear and confident communicator, both written and verbal.
• Skilled relationship builder who works effectively with senior stakeholders and peers.
• A proactive team player who enjoys partnering with other Executive Assistants and coordinators.
• Technically proficient, with strong command of Outlook and the full Microsoft Office suite (Word, Excel, PowerPoint, Teams).