Executive Assistant - HR / Administration Department

lux-Airport; Ralingen; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A prominent airport company in Germany is looking for an Executive Assistant in the HR/Administration Department. This role involves managing correspondence, organizing office tasks, and supporting management. Candidates should have a higher education diploma and experience in a similar position. Fluency in French, and operational proficiency in English and German are essential. The position offers competitive compensation and fringe benefits.

Leistungen

Fringe benefits

Opportunity for professional development

Qualifikationen

• Years of experience in a similar role required.
• Fluent in French (C1 minimum); operational level in English (B2 minimum) and German (B2 minimum).

Aufgaben

• Process incoming and outgoing mail and draft correspondence.
• Control the content and quality of documents.
• Manage telephone calls, diaries, and contacts.
• Organize and control office management.
• Prepare meetings and presentations.
• Manage filing and archiving.

Kenntnisse

Priority management

Attention to detail

Organizational skills

Proactivity

Interpersonal skills

Ausbildung

Higher education diploma (BAC+2) or equivalent experience

Tools

Microsoft Office suite

SAP

Jobbeschreibung

lux-Airport - Société de l’Aéroport de Luxembourg SA

Your next professional destination

Working for lux-Airport

Do you know Luxembourg airport as a passenger?

Would you like to join our team?

lux-Airport is the company that operates Luxembourg's national airport.

Its main roles are :

Providing a safe, high-performance infrastructure for the air transport of passengers and goods

Developing the surrounding areas in terms of activities and facilities.

Our airport has over 120 direct destinations served by 16 airlines.

In 2024, it welcomed some 5.4 million passengers.

Moreover, by handling 830,468 tonnes of freight in 2024, Luxembourg Airport ranks among the top freight hubs in Europe.

lux-Airport currently employs over 390 people from a wide range of backgrounds and nationalities.

The smooth running of our company relies first and foremost on the passion and excellence of our staff.

To continue to meet our commitments and move forward with new projects, we are constantly on the lookout for new talent.

Why joining us?

Working for lux-Airport means working in an exciting and stimulating environment.

It also means adopting a mindset that is respectful, committed, conscientious, solutions-oriented and optimistic.

In fact, we believe that this approach is the most effective way of fostering personal fulfillment.

It also creates a working environment where individuals can develop their full potential and expertise.

This perfectly reflects our “Just Culture”.

Our job opportunity

Today, we are currently recruiting an Executive Assistant - HR / Administration Department.

NB : Given the nature of the position, it may be subject to occasional on-call duty to meet operational requirements. Please take this into account when applying.

Your responsibilities

• Processing incoming and outgoing mail and drafting correspondence
• Controlling the content and quality of documents
• Managing telephone calls, diaries and contacts
• Monitoring the management of customer contracts
• Organizing and controlling office management
• Being responsible for the physical reception of visitors
• Preparing meetings and presentations
• Managing filing and archiving
• Standing in for other assistants regarding the management of the Management agenda, and physical and telephone reception of their contacts
• Participating in inclusion initiatives (e.g. Hidden Disabilities Sunflower project, for people with invisible disabilities)
• Participating in the integration of new employees
• Participating in waste sorting and energy saving through responsible behaviour

The required profile

Studies / training

Higher education diploma (BAC+2) or equivalent experience

Experience

years of experience in a similar role

Skills and knowledge required

IT Tools

• Microsoft Office suite – Mandatory
• Nice‑to‑have: SAP

Languages

• French: fluent spoken and written (C1 minimum)
• English: operational level in the business – advanced level (B2 minimum)
• German: operational level in the business – advanced level (B2 minimum)

Know‑how and interpersonal skills specific to the job

• Priority management
• Special attention to detail
• Excellent organizational skills
• Proactivity
• Good interpersonal skills

Other

• Valid permanent B driving licence

Our offer

A compensation based on a salary scale, plus fringe benefits

A chance to work for a prestigious, stable and growing Luxembourg company with an international dimension.

Note regarding the recruitment process

The whole application process is managed by Skeeled.

Our recruitment team will contact you in case your profile matches to our needs.

Thank you in advance for your understanding.