Executive Assistant - German Speaking (m/w/x)

Grover; Berlin; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

A leading tech subscription company in Berlin is seeking a proactive Executive Assistant to support the CEO and executive team. The ideal candidate will have over 3 years of experience in executive support, proficient in both German and English, with exceptional organizational and prioritization skills. This role involves managing calendars, travel logistics, and preparation for board meetings. Benefits include discounts, health support, and a vibrant work environment.

Leistungen

BVG monthly discount

Mental health support

Physical health support

Annual learning budget

Exclusive tech discounts

Dog-friendly office with events

Qualifikationen

• 3+ years’ experience in a similar executive support role, ideally in a fast‑paced scale‑up.
• Confidence in managing multiple executives and competing demands.
• Ability to handle confidential information with high discretion.

Aufgaben

• Provide high-level executive support to the CEO, CCO, and CFO.
• Prepare and distribute meeting materials and ensure effective follow‑up on actions.
• Coordinate domestic and international travel logistics.

Kenntnisse

High discretion

Strong prioritization skills

Structured and detail-oriented

Fluency in German (C1)

Fluency in English (C2)

Advanced experience with Google Workspace

Jobbeschreibung

About Grover

Founded in 2015, Grover enables consumers and businesses across Europe to subscribe to tech devices and comprehensive technology solutions - from individual smartphones, laptops, and wearables to full corporate device setups. The company offers access to over 1,000 unique tech items on flexible and financially convenient terms. A pioneer of the circular economy, Grover refurbishes and recirculates devices to help eliminate e‑waste.

We are looking for an Executive Assistant (32‑40 hours/week) onsite at our Berlin HQ, 5 days per week.

This role reports directly to the CEO and supports them and the rest of the executive team. It is built for a dynamic, proactive Executive Assistant who keeps the leadership team focused on what matters most. You’ll drive organization and momentum across calendars, travel, meetings, and follow‑ups—ensuring every detail runs seamlessly. From powering board and investor meetings to orchestrating leadership off‑sites, you’ll bring structure, pace, and energy to a fast‑moving environment where priorities shift and impact is high.

What you will contribute:

• Provide proactive, high‑level executive support to the CEO, CCO, and CFO, including calendar, travel, and meeting management.
• Prepare and distribute meeting materials (briefings, agendas, background info) and ensure effective follow‑up on actions.
• Coordinate domestic and international travel, including logistics and expense reconciliation.
• Support the wider Leadership Team with scheduling, documentation, and communication priorities.
• Ensure executive calendars and meetings align with business priorities and strategic goals.
• Plan and execute senior leadership off‑sites and strategic sessions, managing logistics, materials, and follow‑ups.
• Support investor and board meetings, handling last‑minute changes, logistics, and communication with board offices.
• Partner with the workplace team on company‑wide events and celebrations.
• Maintain focus on high‑impact priorities by setting clear boundaries and challenging unnecessary or low‑value requests.
• Work with finance to ensure travel and scheduling decisions align with policy and budget.

What you bring:

• 3+ years’ experience in a similar executive support role, ideally in a fast‑paced scale‑up.
• Strong prioritisation skills and ability to manage multiple executives and competing demands.
• Confidence in pushing back on low‑impact or off‑scope requests to maintain focus on strategic priorities.
• High discretion and ability to manage confidential information.
• Flexibility to occasionally support urgent matters outside of office hours or during weekends, recognising this is not regular.
• Ability to prioritise and triage competing demands from multiple executives and the business.
• Structured, detail‑oriented, and proactive with strong judgment and discretion.
• Advanced experience with Google Workspace and calendar management.
• Fluency in German (C1) and English (C2).
• Availability of a minimum of 32 hours/week; presence required at HQ in Berlin.

What you will love about us:

• BVG monthly discount to drive you everywhere in Berlin
• Mental health support with Nilohealth
• Physical health support with Urban Sports Club
• Annual learning budget of 750€
• Exclusive Grover Tech discount for you & your loved ones
• Engaging, open office located in Berlin‑Schöneberg with regular events & is dog‑friendly
• A diverse global team of 75 nationalities (and counting!) – genuinely the nicest group of colleagues who will soon become friends

Embark on a rewarding journey with the Grover Rocketship, where your impact is felt, and together, we cultivate a more circular world. 💚

We are looking forward to e‑meeting you!🚀