Executive Assistant

Arhis HR Solutions; Ralingen; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

A recruitment agency is seeking an experienced Executive Assistant to support a CEO in Luxembourg. Responsibilities include managing calendars, coordinating travel, welcoming visitors, and providing administrative support. Ideal candidates will have excellent organizational skills, a high level of professionalism, and proficiency in Microsoft Office. Fluency in both English and French is essential, along with experience in the banking sector and knowledge of the Luxembourg financial environment. This role offers an exciting opportunity to work in a dynamic and supportive environment.

Qualifikationen

• Excellent organizational and communication skills are essential.
• Ability to manage strict deadlines with attention to detail.
• Professionalism and confidentiality in sensitive situations.
• Experience as an Executive Assistant in the banking sector is required.
• Knowledge of the Luxembourg financial sector is a strong asset.
• Fluency in English and French is necessary.

Aufgaben

• Manage the CEO’s agenda and related logistics.
• Coordinate complex calendars for senior executives.
• Provide comprehensive administrative support.
• Welcome visitors and direct them appropriately.
• File required documentation with the Luxembourg Business Registers.
• Liaise with external regulators and ensure effective communication.
• Organize Board Meetings and prepare agendas.

Kenntnisse

Organizational skills

Communication skills

Attention to detail

Problem-solving skills

Microsoft Office proficiency

French language

English language

Tools

Microsoft Office

Adobe Acrobat

Jobbeschreibung

Job description

Specialising in the recruitment of qualified and expert profiles, People Solutions by Arhis offers tailored support to help you take the next step in your professional journey. We work with companies across various sectors (banking, insurance, industry, and services) that are actively looking for talented individuals like you.

At People Solutions by Arhis, we understand that every career path is unique. That’s why we put our recruitment expertise at the heart of your career project, offering you personalised and attentive guidance to help you find the opportunity that truly matches your ambitions.

We are currently looking for a Executive Assistant on behalf of one of our clients based in Luxembourg.

Responsibilities

• Managing the CEO’s agenda, including scheduling meetings, handling emails and calls, coordinating travel arrangements, and overseeing related logistics
• Coordinating complex calendars and ensuring a smooth flow of information to senior executives
• Providing comprehensive administrative support, including document preparation, spreadsheet creation, and maintaining accurate and up-to-date records
• Welcoming visitors, identifying the purpose of their visit, and directing them to the appropriate contact or location
• Filing required documentation with the Luxembourg Business Registers
• Liaising with external regulators and advisors (e.g., auditors) and ensuring effective communication with relevant internal departments
• Proofreading and formatting company documentation
• Organising Board Meetings and Annual General Meetings, preparing agendas, and taking minutes when required

Requirements

• Excellent organizational and communication skills
• Strong attention to detail and the ability to manage strict deadlines with precision
• High level of professionalism, discretion, and confidentiality in handling sensitive information
• Strong problem-solving skills and the ability to think proactively and find practical solutions
• Ability to manage multiple tasks simultaneously under pressure
• Advanced proficiency in Microsoft Office and Adobe Acrobat, with the ability to quickly learn new tools and systems
• Previous experience as an Executive Assistant in the banking sector
• Knowledge of the Luxembourg financial sector is considered a strong asset
• Excellent written and spoken English and French

Web: www.peoplesolutionsbyarhis.lu