Executive Assistant

Jefferies; Frankfurt (Oder); Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A global investment bank in Frankfurt is seeking a Senior Executive Assistant to support the Head of IB DACH. Responsibilities include extensive diary management and international business travel bookings. The ideal candidate should have excellent communication skills, strong attention to detail, and proficiency in Microsoft Office. Fluency in both German and English is essential for this role.

Qualifikationen

• Highly motivated and proactive individual capable of independent work.
• Ability to foster key relationships with staff throughout the firm.
• Experience supporting senior and junior bankers.

Aufgaben

• Extensive Diary Management for the MD including client meetings and calls.
• Booking international business travel including flights and accommodation.
• Maintenance of supporting documentation such as ESTAs and loyalty schemes.
• Basic Inbox management and handling ad-hoc tasks as required.

Kenntnisse

Excellent verbal and written communication skills

Strong attention to detail

Ability to work on own initiative

Team player

Basic numeracy skills

Excellent written and spoken German

Excellent written and spoken English

Tools

Microsoft Office Suite

Concur

CRM system (Madison)

Jobbeschreibung

Overview

Jefferies, a global investment bank and securities firm, has served companies and their investors for more than 60 years. Headquartered in New York City, with offices in more than 30 cities around the world, Jefferies provides clients with capital markets and financial advisory services, institutional brokerage, securities research and asset management. The firm is a leading provider of trade execution in equity, high yield, convertible and international securities for institutional investors and high net worth individuals. Jefferies & Company, Inc. is the principal operating subsidiary of Jefferies Group, Inc. (NYSE: JEF: www.jefferies.com).

Jefferies GmbH is seeking a senior Executive Assistant in their Frankfurt office to support the Head of IB DACH and team

Responsibilities

• Extensive Diary Management for the MD including client meetings, dinners, as well as regular internal calls. This involves room booking, conference calls, VCs etc.
• Booking international business travel, including flights, transfers and accommodation as well as travel support documentation as necessary.
• Maintenance of other supporting documentation such as ESTAs, frequent flyer and hotel loyalty schemes.
• Basic Inbox management
• Fostering key relationships with staff throughout the firm
• Expense processing through Concur
• Maintaining Jefferies in-house CRM system (Madison)
• Buddy coverage with the other Frankfurt office assistants
• Handling ad-hoc administrative tasks as required.

Person Specification

• Highly motivated and proactive individual capable of working on their own initiative
• Strong team player with excellent verbal and written communication skills
• Be a quick learner with the ability to learn about the business and relevant policies and procedures
• Basic numeracy stills essential.
• Comprehensive knowledge of the complete Microsoft office suite including PowerPoint and Excel:
• Able to develop and maintain good working relationships
• Have a flexible approach to work.
• Previous experience of supporting senior as well as junior bankers
• Strong attention to detail; accuracy with all work is essential
• Excellent written and spoken German and English language