Employee Onboarding Specialist

Jobtailor; Deutschland; Remote; EUR 42.000 - 62.000; Vollzeit

Zusammenfassung

Jobtailor is seeking a detail-oriented Onboarding Specialist in Germany to manage end-to-end onboarding workflows, ensure regulatory compliance, and maintain accurate employee data across HRIS, ATS, and payroll platforms.

You will create clear onboarding communications, coordinate with HR, Payroll Engineers, and Benefits Specialists, and continually refine SOPs and process maps to support US-based clients and remote/multi-state teams.

Qualifikationen

• Strong understanding of U.S. HR compliance and labor regulations related to onboarding (I-9, E-Verify, W-4).
• Proficiency with payroll systems, benefits portals, ATS, and HRIS.
• Knowledge of labor legislation and employee benefits; interpret carrier summaries.
• Ability to deliver clear, professional onboarding presentations.
• Strong written and verbal communication skills.
• Attention to detail and organizational skills.
• Discretion with sensitive information.
• Critical thinking and problem-solving abilities.
• Experience creating and maintaining SOPs or process maps.
• Experience in HR onboarding or shared services for U.S.-based employees (3+ years) preferred.
• Experience onboarding remote or multi-state teams.
• Background in HR consulting/PEO or US clients in global support.

Aufgaben

• Provide personalized support to new hires and clients throughout onboarding.
• Configure, modify, and optimize onboarding workflows in Process Street and other tools.
• Ensure compliance with federal, state, and local requirements.
• Create employee communications related to onboarding and orientation.
• Enter and maintain employee data across HRIS, ATS, payroll, and benefits platforms.
• Coordinate onboarding across HR, Payroll Engineers, and Benefits Specialists.
• Liaise with vendors and clients during onboarding setup and implementation.
• Distribute onboarding materials, credentials, and policy documentation.
• Respond to or elevate new-hire inquiries about payroll, benefits, and onboarding logistics.
• Develop and maintain SOPs and process documentation.
• Audit and update client-specific onboarding documentation.
• Troubleshoot system-related onboarding issues.
• Identify process gaps and recommend improvements.
• Track onboarding progress and completion.
• Maintain organized records aligned with compliance and client standards.
• Perform other related duties supporting client satisfaction and team goals.

Kenntnisse

U.S. HR compliance

Payroll systems proficiency

Onboarding workflow management

SOP creation

Communication skills

Data entry

Attention to detail

Time management

Organizational skills

Ausbildung

Bachelor’s degree (HR/related)

Tools

Process Street

HRIS platforms

Payroll software

Benefits management tools

Video conferencing

Jobbeschreibung

• Provide personalized support to new hires and clients throughout onboarding
• Configure, modify, and optimize onboarding workflows in Process Street and other relevant tools
• Ensure compliance with federal, state, and local requirements
• Create employee communications related to onboarding and orientation
• Enter and maintain employee data across HRIS, ATS, payroll, and benefits platforms
• Coordinate onboarding across HR, Payroll Engineers, and Benefits Specialists
• Liaise with vendors and clients during onboarding setup and implementation
• Distribute onboarding materials, credentials, and policy documentation
• Respond to or elevate new-hire inquiries about payroll, benefits, and onboarding logistics
• Develop and maintain SOPs and process documentation
• Audit and update client-specific onboarding documentation
• Troubleshoot system-related onboarding issues
• Identify process gaps and recommend improvements
• Track onboarding progress and completion
• Maintain organized records aligned with compliance and client standards
• Perform other related duties supporting client satisfaction and team goals

Requirements

• Strong understanding of U.S. HR compliance and labor regulations related to onboarding, including I-9, E-Verify, and W-4
• Proficiency with payroll systems, benefits portals, applicant tracking systems (ATS), and HRIS
• Working knowledge of labor legislation and employee benefits, including interpreting carrier summaries
• Ability to deliver clear, professional presentations and onboarding sessions
• Strong written and verbal communication skills
• Exceptional attention to detail, time management, and organizational skills
• Ability to handle sensitive and confidential information with discretion
• Strong critical thinking and problem-solving abilities
• Experience creating, reviewing, and maintaining SOPs, workflow documentation, or process maps
• Experience in HR onboarding, HR operations, or shared service roles supporting U.S.-based employees preferred, with 3+ years specified
• Experience onboarding remote or multi-state teams
• Background in HR consulting, outsourcing, PEO, or working with U.S. clients in a global support role
• Bachelor's degree in Human Resources, Psychology, Business, or related field preferred but not required
• Prolonged periods of sitting at a desk and working on a computer
• Ability to move up to 15 pounds
• Ability to participate in video conferences/meetings

Core Competencies

Demonstrates expertise in U.S. HR compliance and onboarding processes, with a strong focus on payroll systems, HRIS, and effective communication. Proven ability to manage onboarding workflows, maintain documentation, and ensure compliance with labor regulations.

Highest-signal resume keywords

• U.S. HR Compliance
• Payroll Systems Proficiency
• Onboarding Workflow Management
• SOP Development
• Communication Skills

ATS Optimization Keywords

Hard Skills

• HRIS
• ATS
• Payroll Systems
• Benefits Portals
• SOP Creation
• Process Documentation
• Labor Legislation Knowledge
• Onboarding Processes
• Data Entry
• Compliance Auditing

Soft Skills

• Attention to Detail
• Time Management
• Organizational Skills
• Critical Thinking
• Problem-Solving

Industry Keywords

• I-9
• E-Verify
• W-4
• Employee Benefits
• HR Operations
• Shared Services
• HR Consulting
• PEO
• U.S. Clients
• Remote Onboarding

Tools & Technologies

• Process Street
• HRIS Platforms
• Payroll Software
• Benefits Management Tools
• Video Conferencing Tools