HR Onboarding Coordinator

Jobtailor; Deutschland; Hybrid; EUR 42.000 - 62.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an onboarding specialist to drive new-hire onboarding processes, coordinate activities, and ensure HRIS setup for all employees. You will arrange equipment, complete forms, and manage communications with hiring teams.

Responsibilities include background checks, benefits enrollment, and ensuring compliance with laws and company policies while collaborating with HR, IT, and operations to support smooth onboarding.

Qualifikationen

• Bachelor's degree in HR, business administration or related field
• 1+ years HR or training experience
• Knowledge of onboarding best practices, HR policies and employment laws
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to collaborate with remote and in-office teams
• Ability to lead projects and coordinate teams
• Ability to multi-task and work independently
• Proficiency in using HRIS system, preferably Workday
• Proficiency in Excel and PowerPoint
• Discretion handling of sensitive information

Aufgaben

• Execute and complete onboarding tasks promptly while adhering to processes
• Schedule onboarding activities and welcome emails
• Set up employees in the HRIS system
• Arrange equipment and workspace setup
• Manage employment forms, benefits enrollment, and I-9 verification
• Support pre-employment and recheck screenings
• Manage background and drug check reports
• Ensure documentation complies with jurisdictional requirements
• Process employment verification, payroll/tax forms, and benefits enrollment
• Create and maintain onboarding materials and resources
• Track and report onboarding program effectiveness and enhancements
• Support employee relations during new-hire training
• Maintain relationships with HR, Operations, IT, and managers to resolve onboarding challenges
• Ensure onboarding processes comply with legal requirements and company policies
• Assist in other human resources areas

Kenntnisse

Onboarding knowledge

HR policies

Employment laws

Organization

Communication

Remote collaboration

Project coordination

HRIS proficiency

Excel

PowerPoint

Ausbildung

Bachelor's degree in Human Resources

Business Administration

Tools

Workday

HRIS system

Excel

PowerPoint

Jobbeschreibung

• Execute and complete onboarding tasks promptly while adhering to company processes and confidentiality


• Schedule onboarding activities and welcome emails


• Set up employees in the HRIS system


• Arrange equipment and workspace setup


• Manage employment forms, benefits enrollment, and I-9 verification


• Support pre-employment and recheck employment screenings


• Manage background and drug check reports


• Ensure documentation complies with jurisdictional requirements


• Process employment verification, payroll/tax forms, and benefits enrollment


• Create and maintain onboarding materials and resources


• Track and report onboarding program effectiveness and recommend enhancements


• Support employee relations during new-hire training


• Maintain relationships with HR, Operations, IT, and managers to resolve onboarding challenges


• Ensure onboarding processes comply with legal requirements and company policies


• Assist in other human resources areas

Requirements

• Bachelor's degree in human resources, business administration or a related field


• 1+ years of experience in human resources or training or learning & development


• Strong knowledge of onboarding best practices, HR policies and procedures, and employment laws


• Strong organizational skills and attention to detail


• Excellent communication and interpersonal skills


• Ability to adapt to diverse needs and backgrounds of new hires


• Ability to collaborate and work effectively with remote and in office team members


• Ability to lead projects, develop timelines, coordinate project teams and implement action items


• Ability to multi-task, work independently and as part of a team


• Proficiency in using HRIS system, preferably Workday


• Proficiency in using Excel and PowerPoint


• Ability to handle sensitive information with discretion


• Reside in the US, in market


• Availability during standard business hours, 8am to 5pm EST


• Must not require employment immigration sponsorship or support, including CPT, OPT, STEM OPT, F-1, H-1B, H-1B cap registration, O-1, E-3, TN status, or I-485 support

Core Competencies

Demonstrates expertise in onboarding best practices, HR policies, and employment laws while effectively managing HRIS systems and maintaining compliance with legal requirements. Strong organizational and communication skills are essential for collaborating with diverse teams and supporting new hires.

Highest-signal resume keywords

• Onboarding Best Practices


• HRIS System Proficiency


• Employment Laws Knowledge


• Organizational Skills


• Communication Skills

ATS Optimization Keywords

Hard Skills

• Onboarding Management


• Employment Verification


• Benefits Enrollment


• I-9 Verification


• Project Coordination


• Data Tracking and Reporting


• HR Policies and Procedures


• Excel Proficiency


• PowerPoint Proficiency

Soft Skills

• Attention to Detail


• Interpersonal Skills


• Adaptability


• Collaboration


• Multi-tasking

Certifications & Qualifications

• Bachelor's Degree in Human Resources


• Business Administration

Industry Keywords

• Employee Relations


• Confidentiality


• Background Checks


• Drug Checks


• Jurisdictional Compliance

Tools & Technologies

• HRIS System


• Workday