Document Controller

ERSG Ltd; Frankfurt; Hybrid; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading project management firm in Frankfurt is seeking a proactive Document Controller to manage project documentation and ensure quality control. The successful candidate will maintain an organized workflow and collaborate with teams using DMS systems. Key qualifications include experience in document management and excellent attention to detail. This hybrid position offers an opportunity to thrive in a dynamic project environment.

Qualifikationen

• Experience in document management or engineering documentation in relevant fields.
• Knowledge of DMS systems is preferred.
• Strong focus on data and process quality is essential.

Aufgaben

• Maintain, store, and version all project documents in the DMS.
• Verify incoming and outgoing documents for completeness and correctness.
• Initiate and track review workflows and document approval history.

Kenntnisse

Document management

DMS systems

Attention to detail

Communication skills

Jobbeschreibung

Position : Document Controller

Location : Frankfurt

Work Pattern : Hybrid

We’re looking for a proactive and detail-oriented Document Controller to join our team and support the successful delivery of projects. This role is ideal for someone with a solid foundation in document management and a desire to grow within a dynamic, fast-paced project environment.

Responsibilities

• Maintain, store, and version all project documents in the DMS
• Verify incoming and outgoing documents for completeness, correct metadata, numbering, file formats, revision, and approval status.
• Ensure that only the latest approved version is in circulation; label and archive older revisions.
• Initiate and track review workflows, support reviewers and approvers, and document approval history (audit trail).
• Prepare and send document transmittals to internal/external recipients; maintain distribution lists and dispatch records.
• Receive, check, and manage document deliveries from suppliers; provide feedback on discrepancies; maintain the Document Status Report (DSR).
• Upload documents, maintain metadata, update statuses and approvals, and assist users with system usage.
• Create a general paper archive reflecting the digital state, which can be handed over to the client as part of the final documentation.
• Compile and quality-check the final documentation (As-Built) for transfer to operations or DMS EASY.

Ideal Candidate

• Experience in document management / engineering documentation (ideally in plant construction, energy, or infrastructure).
• Knowledge of DMS systems.
• Understanding of document control processes (review, approval, revision, transmittal).
• Highly accurate, structured, and reliable work approach; strong focus on data and process quality.
• Communication skills, service orientation, teamwork, attention to detail.

If you're interested, click apply or contact [e-mail]